Operations Assistant, Property Management
Centennial
full-time
Posted on:
Location: 🇺🇸 United States
Visit company websiteSalary
💰 $80,000 - $90,000 per year
Job Level
Mid-LevelSenior
About the role
- Provide prompt and efficient executive level administrative support for the Property Management department.
- Perform administrative tasks including phone support, drafting and distribution of correspondence, expense reporting, calendar maintenance and scheduling, coordination of meetings, filing, and copying.
- Maintain and disseminate reporting data including budget variance analysis, capital tracking, sales performance, occupancy and traffic counts.
- Review submittals for tenant allowances and capital expenditure requests for compliance with management agreements and lease documents prior to submittal.
- Maintain property and administrative files in Filestar database.
- Prepare reports by collecting, analyzing, and summarizing data and trends.
- Direct management and execution of annual Property Management conference.
- Serve as subject matter expert regarding facilities programs and processes and lead Centennial’s ESG committee and its initiatives.
- Update and improve property management manuals and SOPs.
- Collaborate with the National Director of Operations on vendor management for operating platforms (RES and ENGIE), assist with contract discussions and reviews, onboard teams, and serve as a point of contact.
Requirements
- Proficiency in MS Office Programs (Outlook, Word, Excel) & Yardi
- Organizational/multi-tasking skills: allocates time effectively, works well under pressure and meets tight deadlines; handles multiple demands and competing priorities and prioritizes workload; works at a detailed level; willing to learn in a dynamic environment that includes new ideas and change.
- Ability to operate efficiently, independently and to seek constant improvement in achieving team goals.
- Project management, communication skills
- Proven superior interpersonal, relationship, and leadership
- Self-starter with strong analytical
- Ability to occasionally lift and/or move up to 30 pounds
- All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.