Donation Specialist – Part-Time

Cedarstone

Donation Specialist processing donations for non-profits at Cedarstone. Engage with clients and manage donation processing efficiently and accurately.

Posted 7/2/2026part-timeWheaton • Arizona, Colorado, Florida, Illinois, Iowa, Kansas, Missouri, North Carolina, Ohio, Tennessee, Texas • 🇺🇸 United StatesJunior💰 $18 - $21 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Proficient in managing donation records and reconciliations using CRM and accounting systems, with strong organizational and communication skills to support client relationships and ensure accurate reporting.

Highest-signal resume keywords

Donation Record ManagementCRM System KnowledgeExcel ProficiencyResearch And Problem-Solving SkillsClient Communication

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Donation ClassificationJournal EntriesData ReconciliationDonation ReportingFinance/Accounting Knowledge

Soft Skills

Attention To DetailOrganizational AbilitiesTime ManagementRelationship-Building SkillsInterpersonal Communication

Tools & Technologies

CRM SystemsAccounting SystemsExcel

Industry Keywords

Business Office EnvironmentClient OnboardingDonation AcknowledgementsClient Service Teams

About the role

Key responsibilities & impact

Record and classify donations in CRMs in a timely and accurate manner following standardized processes.
Record donations in accounting systems as journal entries (JEs) in a timely and accurate manner.
Reconcile donation totals between accounting systems and CRM systems on a monthly basis.
Research any incomplete data to ensure accuracy of recorded transactions.
Create and send donation acknowledgements and receipts to donors.
Communicate with each client at an agreed-upon frequency.
Receive client and donor emails and calls.
Proactively ask clients and donors questions related to donations that may require investigation.
Explain information and next steps in a clear way to clients and donors.
Assist in client onboarding and provide backup coverage to other Donation Specialists.
Meet with select client service teams to ensure client commitments are met.
Document processes to ensure work could be carried on by someone else.
Assist Accountants and auditors by running requested donation reports by clients’ annual audit deadlines.

Requirements

What you’ll need

1+ years experience working in a business office environment
2 or 4 year degree
Knowledge of common business practices
Research and problem-solving skills
Organizational abilities
Highly proficient in Excel
Some knowledge of finance/accounting
Donor CRM system knowledge a plus
Good written, verbal, and interpersonal communication skills
Attention to detail and good organization skills
Adept at fixing own mistakes
Excellent time management skills and ability to establish priorities
Excellent relationship-building skills that cultivate client trust.

Benefits

Comp & perks

Paid Time Off
Paid Holidays
401(k) with company matching
Voluntary benefits (Vision, Dental, Telemedicine, Accident & Illness Insurance)