Operations Assistant

CEC®

Operations Assistant handling asset and fleet management while supporting various administrative tasks. Provides top-tier customer service and ensures smooth operation processes.

Posted 4/29/2026full-timeOklahoma City • Oklahoma • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Assists with asset, fleet, and facility management/maintenance programs
Drives company vehicles for official business to various remote sites
Assists with vendor coordination and security protocols
Works in fleet management software and assists in coordinating maintenance, repairs, and logistics
Coordinates and conducts vehicle inspections
Conducts inspections and creates tickets, as necessary
Coordinates document destruction/recycling program
Maintains electronic files and documentation for assets, fleet, facilities, vendors, contracts, purchases, meets, and other items
Maintains and monitors supply of inventory and orders stock, as necessary
Stocks, organizes, and prepares meeting rooms
Relieves Front Desk Administrative Assistant at reception for lunch daily and other times when needed
Answers, screens, and forwards incoming telephone calls while providing top-tier customer service
Serves visitors by greeting, welcoming, directing and announcing them appropriately
Monitors visit access and maintains security awareness
Receives, sorts, and distributes incoming mail
Prepares outgoing mail and coordinates the pick-up/delivery of express mail services (FedEx, UPS, etc.)
Schedules and coordinates meetings, functions, events, and admin vehicle usage, as necessary
Supports and assists in setup of CEC events conducted at the facilities
Supports operations team members with varying tasks related to administration, asset management, and safety
Assists with Operations departmental processes procedures, and documentation
Compiles information and generates reports as needed
Participates in proactive team efforts to achieve departmental and company goals
Complies with all safety policies, practices, and procedures
Completes special projects and other duties as assigned

Requirements

What you’ll need

High school diploma or general education diploma (GED)
Two or more years in relevant operations role
Associate’s or Bachelor’s degree in relevant field preferred
Valid driver’s license and clean driving record
Ability to work independently and with a team
Ability to make day trips to local and regional offices
English language skills: ability to read, interpret, and write routine reports
Mathematical skills: ability to add, subtract, multiply, and divide in all units of measure
Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing
Organizational skills: ability to prioritize and organize tasks

Benefits

Comp & perks

Health insurance
401(k) matching
Flexible work hours
Paid time off
Remote work options

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

fleet managementasset managementmaintenance coordinationlogisticsdocument managementinventory managementreport generationsafety compliancemathematical skillscustomer service

Soft Skills

organizational skillsteamworkindependencecommunicationproblem-solvingattention to detailtime managementadaptabilityinterpersonal skillsproactive participation

Certifications

high school diplomaGEDvalid driver's license