Conference Operations Specialist

Cato Institute

Conference Operations Specialist at the Cato Institute supporting event operations and administrative responsibilities in a hybrid environment. Ideal for detail-oriented professionals thriving in fast-paced settings.

Posted 4/17/2026full-timeWashington, DC • District of Columbia, Washington • 🇺🇸 United StatesJuniorMid-Level💰 $55,000 - $70,000 per yearWebsite

About the role

Key responsibilities & impact

Collaborate closely with multiple members of the Conference team to manage and execute the processes associated with the responsibilities outlined below across multiple events.
Create key event documents which include registration websites, catering documents, audio-visual run of shows, timelines to upload to the project management system, and shipping lists.
Manage the Conference department supplies, which include supply ordering and inventory management, arranging and overseeing shipping to events, and returning to inventory received shipments.
Produce printed materials (including but not limited to badges, rosters, and place cards) and ensure their accuracy.
Continuously update long-standing department event management records.
Administer vendor payments and budget reconciliations.
Provide additional assistance to the Conference Team as needed.
On-site support for in-person events in Washington, DC, and throughout the country.

Requirements

What you’ll need

A bachelor’s degree.
2+ years of events experience.
Demonstrated success in managing multiple projects at one time.
Demonstrated history of success in managing inventory and supplies.
Project management experience is a plus.
Knowledge of EMS, Social Tables, and Swoogo is a plus.
An understanding of libertarian principles and Cato’s mission is preferred.

Benefits

Comp & perks

Medical, dental, and vision insurance
Employer contribution to a Health Savings Account (HSA)
Generous vacation and sick days
Paid parental leave
Employer-provided life and disability insurance
401(k) employer match
Transit/ Parking benefits
Pet discount plan

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event managementinventory managementproject management

Soft Skills

collaborationorganizationmultitaskingattention to detail

Certifications

bachelor's degree