Castellum Inc.

Payroll Manager

Castellum Inc.

full-time

Posted on:

Location Type: Office

Location: Hollywood • Maryland • Virginia • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $90,000 - $120,000 per year

About the role

  • Manage and oversee end-to-end payroll processing for all employees across multiple legal entities and states
  • Ensure payroll is processed accurately, timely, and in compliance with federal, state, and local regulations
  • Review and approve payroll registers, payroll tax filings, and related journal entries
  • Maintain payroll records including earnings, deductions, benefits, garnishments, and taxes
  • Ensure compliance with FAR, DFARS, DCAA, and other government-contracting payroll requirements, as applicable
  • Coordinate payroll tax filings, reconciliations, and year-end activities including W-2s and state filings
  • Serve as the primary point of contact for payroll audits, internal reviews, and external inquiries
  • Partner with HR and Accounting to ensure accurate employee setup, benefits deductions, and general ledger integration
  • Lead payroll-related aspects of acquisitions, including system integration, data conversion, and process harmonization
  • Develop, document, and enhance payroll policies, procedures, and internal controls
  • Identify opportunities to improve efficiency, automation, and scalability of payroll processes
  • Supervise, mentor, and develop payroll staff as applicable
  • Maintain strict confidentiality of payroll and employee information
  • Support general accounting activities and cross-functional initiatives as needed

Requirements

  • 5+ years of progressive payroll experience, including payroll management or leadership responsibility
  • Hands-on experience administering payroll through ADP platforms (e.g., ADP Workforce Now or similar), including payroll processing, reporting, tax filings, and system integrations
  • Demonstrated experience managing multi-state payroll and payroll tax compliance
  • Strong working knowledge of payroll systems and integrations with accounting platforms
  • Advanced proficiency in Microsoft Excel and other Microsoft Office applications
  • Strong analytical, organizational, and problem-solving skills
  • High degree of initiative with the ability to manage competing priorities and deadlines
  • Ability to work independently and collaboratively in a fast-paced, growing organization
  • Experience in government contracting or highly regulated environments preferred.
Benefits
  • medical
  • dental
  • vision
  • paid time off
  • Federal holidays
  • 401(k) matching
  • tuition reimbursement
  • company paid trainings
  • “Above and Beyond” recognition
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
payroll processingpayroll tax compliancepayroll managementdata conversionsystem integrationpayroll reportingpayroll auditspayroll policiesMicrosoft ExcelMicrosoft Office
Soft Skills
analytical skillsorganizational skillsproblem-solving skillsinitiativeability to manage competing prioritiesindependencecollaborationmentoringsupervisionconfidentiality