Project Coordinator
Bonapolia
full-time
Posted on:
Location Type: Remote
Location: Poland
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About the role
- Maintain and update a central database of ongoing alliance-supported projects
- Collect, organize and store incoming project documentation
- Ensure that all required documents are available for each engagement
- Maintain accuracy of the central Excel-based tracking database
- Support the financial workflow including invoice requests and issuance
- Coordinate with finance teams regarding billing and payments
- Track payment statuses and ensure completion of financial steps
- Collaborate with alliance managers, finance teams, payment teams and account managers
- Escalate non-standard cases and clarify operational requirements when needed
- Stay informed about updates in internal processes or stakeholders
- Assist in creating workflows for a new initiative where processes are still evolving
- Document procedures and create operational manuals for future handovers
- Identify inefficiencies in operational processes and propose improvements
- Operate effectively in an environment with evolving processes and new tasks
Requirements
- Strong operational or administrative background
- Experience in roles such as Senior Executive Assistant with project support responsibilities
- Experience as Practice Coordinator or Practice Administrator
- Experience as Sales or Account Management Assistant
- Experience as Operations Coordinator
- Confident Excel user including filtering and building basic databases
- Experience working with CRM systems
- English: upper-intermediate
Benefits
- Flexible work arrangements
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Exceldatabase managementfinancial workflowinvoice processingproject documentationworkflow creationoperational proceduresprocess improvement
Soft Skills
organizational skillscollaborationcommunicationproblem-solvingadaptability