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About the role
Key responsibilities & impact- Coordinates and processes domestic and international business travel arrangement
- Monitors designated business traveler's logistics and generates expense reports
- Assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
- Collects and compiles data to provide visibility of status for traveler's review and/or signature
- Creates, edits and maintains electronic and written communication
- Tracks and maintains information relative to department and business operations
- Communicates a wide variety of information to multiple audiences
- Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information
- Prioritizes and schedules management-level employee time and availability for efficient use of time
- Tracks and maintains designated conference room schedules for availability and efficient use of resources
- Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
- Orders and maintains office supplies
- Plans and implements logistics for senior executive level internal and external events
- Provides guidance to less experienced employees
- Works under minimal supervision
- Handles other duties as assigned
Requirements
What you’ll need- 5+ years of experience developing and/or maintaining integrated schedules
- 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint
- 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
- Experience in effective written and verbal communication across global audiences
Benefits
Comp & perks- Health insurance
- Flexible spending accounts
- Health savings accounts
- Retirement savings plans
- Life and disability insurance programs
- Paid time off
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
schedulingexpense reportingdata compilationlogistics planningcommunication managementadministrative support
Soft Skills
effective communicationorganizational skillstime managementleadershipattention to detail