Serve as the payroll functional lead for the organization’s new timekeeping system project, managing the full lifecycle: requirements gathering, system selection, design, configuration, testing, deployment, and stabilization
Act as the primary liaison between stakeholders, IT, Payroll, HR, and vendors, ensuring all requirements are met on schedule and within scope
Bridge the gap between legacy and new systems, ensuring business continuity while driving long-term modernization
Support team in maintaining, interpreting, and ensuring company compliance with timekeeping requirements
Create and maintain comprehensive project documentation, including business requirements, system specifications, training materials, and communication plans
Champion and lead change management strategies to prepare and support end users during and after the transition
Act as Tier 2 timekeeping subject matter expert, providing hands-on support for employees, timekeeping regulatory interpretation, and new systems
Manage system configurations, pay rules, and integrations to ensure compliance and data accuracy
Analyze and resolve data discrepancies between timekeeping, payroll, and HRIS systems
Lead user acceptance testing (UAT), troubleshooting, and post-implementation optimization
Conduct workshops and interviews to capture detailed business and functional requirements for the new timekeeping solution
Document current-state processes and develop optimized future-state designs focused on simplicity and automation
Collaborate with IT and vendors to ensure configuration aligns with business rules, labor law compliance, and scalability needs
Support knowledge transfer to team members and facilitate system training
Ensure compliance with federal, state, and local labor regulations, including Fair Labor Standards Act (FLSA), wage and hour laws, and collective bargaining agreements
Partner with Legal, HR, and Operations to apply new regulatory, policy, or contractual requirements consistently across all systems
Maintain audit readiness through accurate recordkeeping and periodic compliance reviews
Support global compliance initiatives as needed
Develop and deliver training programs to help teams understand and confidently use the new system
Serve as a mentor and knowledge resource, ensuring the team’s growth in system fluency and compliance awareness
Build dashboards, Key Performance Indicators (KPIs), and audit tools to measure timekeeping accuracy, compliance, and process efficiency
Identify opportunities for process simplification and automation across the current timekeeping landscape

Requirements

3+ years of experience in payroll and/or timekeeping
Experience working with large data sets required (e.g. advanced Excel, Power Pivot, Tableau and/or Microsoft Power BI)
Willing and able to travel domestically 10% of the time
Preferred Qualifications: 5+ years of related work experience or an equivalent combination of education and experience
Bachelor’s degree or higher
3+ years of experience working with Human Resources Information Systems (HRIS)
3+ years of experience in finance or ERP system implementations
3+ years of experience working with HR Labor and/or Employment related laws, policies, and procedures
Experience in large, multi-state, or unionized organizations
Familiarity with global timekeeping systems or compliance frameworks

Benefits

Health insurance
401(k) matching
Flexible spending accounts
Health savings accounts
Life and disability insurance
Paid time off
Remote work options

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills

payroll managementtimekeeping systemsdata analysisuser acceptance testingsystem configurationcompliance auditingprocess optimizationdata discrepancy resolutionproject documentationchange management

Soft skills

communicationstakeholder managementteam leadershipmentoringcollaborationproblem-solvingtraining facilitationorganizational skillsadaptabilityattention to detail