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Private Wealth Administrative Assistant, Co-op/Internship, 4 months
BMO U.S.Administrative Assistant role providing clerical support to BMO's Private Wealth division. Engaging with teams to facilitate business operations and maintain organization.
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
office supportclerical taskstroubleshootingdatabase managementbudget processinginvoice resolutionfiling system administrationdocument trackingschedulingtravel arrangement
Soft Skills
communication skillsorganization skillscollaboration skills
Tools & Technologies
office equipmentphotocopiersprintersaudio visual equipment
Certifications & Qualifications
high school diplomacertificate in Office Administration
Industry Keywords
business operationsaudit trailsvendor agreementscapital expenditureoffice procedures
About the role
Key responsibilities & impact- Provides a variety of general office support services and clerical tasks to support one or more business groups and facilitate group operations.
- Collaborates with internal and external stakeholders to facilitate delivery of business objectives in accordance with applicable policies, processes, and controls.
- Troubleshoots and resolves routine problems according to policies, standard procedures, schedules, and deadlines and maintains audit trails, or escalates non-routine problems.
- Compiles, copies, sorts, and files records of office activities and business transactions.
- Administers a filing system to ensure the availability of business and operational reports, forms, and other documentation.
- Creates, maintains, and enters information into databases.
- Prepares funding approval requests for department projects.
- Tracks, verifies, and processes department budget and capital expenditure invoices.
- Resolves or escalates invoice discrepancies in accordance with accounts payable policies, procedures, and vendor agreements.
- Assists with the coordination and processing of work orders for equipment warranties, maintenance, and repairs (e.g. documents, tracks, and communicates maintenance requests to appropriate areas for execution).
- Maintains office supplies inventory, checks inventory of supply stocks, places and facilitates the execution of office supply orders, and verifies receipt.
- Schedules meetings and coordinates applicable audio-visual equipment, catering, room setup, and conference calls.
- Books travel arrangements and prepares itineraries for management.
- Answers central phone lines, responds to and resolves or escalates inquiries for resolution.
Requirements
What you’ll need- High school diploma or equivalent work experience
- Certificate in Office Administration is desirable.
- Working knowledge of general office procedures.
- Working knowledge of office equipment, such as photocopiers and printers.
- General knowledge of audio visual equipment to conduct training and demonstrations, perform maintenance, and troubleshoot issues.
- Verbal & written communication skills - Basic (in business environment).
- Organization skills - Basic (in business environment).
- Collaboration & team skills - Basic (in business environment).
Benefits
Comp & perks- Health insurance
- Tuition reimbursement
- Accident and life insurance
- Retirement savings plans