Private Wealth Administrative Assistant, Co-op/Internship, 4 months

BMO U.S.

Administrative Assistant role providing clerical support to BMO's Private Wealth division. Engaging with teams to facilitate business operations and maintain organization.

Posted 6/24/2026internshipBelleville • 🇨🇦 CanadaEntry Level💰 CA$32,400 - CA$41,900 per yearWebsite

About the role

Key responsibilities & impact

Provides a variety of general office support services and clerical tasks to support one or more business groups and facilitate group operations.
Collaborates with internal and external stakeholders to facilitate delivery of business objectives in accordance with applicable policies, processes, and controls.
Troubleshoots and resolves routine problems according to policies, standard procedures, schedules, and deadlines and maintains audit trails, or escalates non-routine problems.
Compiles, copies, sorts, and files records of office activities and business transactions.
Administers a filing system to ensure the availability of business and operational reports, forms, and other documentation.
Creates, maintains, and enters information into databases.
Prepares funding approval requests for department projects.
Tracks, verifies, and processes department budget and capital expenditure invoices.
Resolves or escalates invoice discrepancies in accordance with accounts payable policies, procedures, and vendor agreements.
Assists with the coordination and processing of work orders for equipment warranties, maintenance, and repairs (e.g. documents, tracks, and communicates maintenance requests to appropriate areas for execution).
Maintains office supplies inventory, checks inventory of supply stocks, places and facilitates the execution of office supply orders, and verifies receipt.
Schedules meetings and coordinates applicable audio-visual equipment, catering, room setup, and conference calls.
Books travel arrangements and prepares itineraries for management.
Answers central phone lines, responds to and resolves or escalates inquiries for resolution.

Requirements

What you’ll need

High school diploma or equivalent work experience
Certificate in Office Administration is desirable.
Working knowledge of general office procedures.
Working knowledge of office equipment, such as photocopiers and printers.
General knowledge of audio visual equipment to conduct training and demonstrations, perform maintenance, and troubleshoot issues.
Verbal & written communication skills - Basic (in business environment).
Organization skills - Basic (in business environment).
Collaboration & team skills - Basic (in business environment).

Benefits

Comp & perks

Health insurance
Tuition reimbursement
Accident and life insurance
Retirement savings plans

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

office supportclerical taskstroubleshootingdatabase managementbudget processinginvoice resolutionfiling system administrationdocument trackingschedulingtravel arrangement

Soft Skills

communication skillsorganization skillscollaboration skills

Certifications

high school diplomacertificate in Office Administration