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Executive Assistant
BlastOne InternationalExecutive Assistant providing operational and strategic support to Infrastructure Leadership Team at BlastOne. Responsible for organizational execution and coordination of leadership activities.
About the role
Key responsibilities & impact- Serve as a highly trusted operational and strategic support partner to the SVP of Infrastructure and Infrastructure Leadership Team
- Drive organizational execution, leadership cadence, accountability follow-up, and executive operational effectiveness across the Infrastructure business
- Own and coordinate the Infrastructure Leadership Management Operating System (EOS-style cadence)
- Coordinate weekly, monthly, quarterly, and annual leadership meetings and execution rhythms
- Build and manage meeting agendas in alignment with strategic priorities and business objectives
- Attend leadership meetings and capture action items, priorities, decisions, and follow-up requirements
- Organize, assign, track, and monitor action items and leadership commitments through completion
- Maintain accountability systems to ensure strategic initiatives continue progressing forward
- Track and maintain leadership scorecards, KPI visibility, rocks/priorities, and execution dashboards
- Drive visibility and follow-up of overdue tasks, unresolved issues, and cross-functional commitments
- Support annual planning, quarterly planning, budgeting preparation, and strategic review sessions
- Coordinate preparation of presentations, reports, leadership updates, and planning materials
- Help improve operational discipline, meeting effectiveness, communication flow, and execution consistency across the business
- Assist with implementation and continuous improvement of operational processes and management systems
- Support cross-functional coordination of major initiatives, priorities, and leadership deliverables
- Assist leaders with project coordination and organizational follow-up
- Prepare documents, spreadsheets, reports, presentations, and business summaries
- Support reporting activities and organization of operational data
- Maintain organized digital filing systems and documentation structures
- Assist with onboarding coordination for new team members and leadership support activities
- Coordinate business travel arrangements including flights, hotels, itineraries, and logistics
- Provide private travel support as requested
- Coordinate customer visit logistics, facility tours, and leadership event support
- Assist with company events, training coordination, and leadership off-site planning
- Support the Defense Business Unit with coordination related to compliance, security, and credentialing activities
- Assist with tracking and maintaining security clearance documentation, badging requirements, training records, and compliance-related deliverables
- Help coordinate customer, facility, and government access requirements
Requirements
What you’ll need- Minimum 5+ years supporting executive leadership teams in highly organized, fast-paced environments
- Experience supporting operational execution, project coordination, leadership cadence, or strategic follow-up activities preferred
- Experience coordinating cross-functional initiatives and leadership priorities preferred
- Strong business operations, organizational coordination, and executive support experience required
- High School Diploma required
- Degree in Business, Operations, Communications, or related field preferred
- Strong operational coordination and leadership cadence management capability
- Ability to drive accountability and follow-up across multiple teams and stakeholders
- Excellent organizational, planning, and prioritization skills
- Exceptional written and verbal communication skills
- Strong sense of urgency and ownership mentality
- Ability to manage multiple strategic priorities simultaneously
- Ability to operate effectively within fast-paced executive environments
- Strong attention to detail and follow-through
- Strong executive professionalism and business maturity
- Ability to facilitate meetings and maintain operational momentum
- Strong interpersonal and relationship management skills
- Highly proactive with ability to anticipate leadership needs and operational gaps
- Strong systems-thinking and process-oriented mindset
- Trustworthy with highly confidential and sensitive information
- Strong proficiency in Microsoft Office Suite including Outlook, Excel, PowerPoint, Teams, and Word
- Experience with remote meeting platforms including Microsoft Teams, Zoom, and WebEx
- Experience with project management, task tracking, or execution management systems preferred
- Ability to manage KPI dashboards, leadership scorecards, and organizational tracking systems preferred
Benefits
Comp & perks- Great family culture with a meaningful mission
- Flexible time off
- Generous 401k policy
- Industry leading Health Insurance & benefits program
- Incredible opportunities to grow within the company and the industry, both your responsibilities and compensation
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project coordinationoperational executionKPI managementleadership cadence managementorganizational trackingbudgeting preparationreporting activitiescompliance coordinationsecurity clearance documentationaction item tracking
Soft Skills
organizational skillsplanning skillsprioritization skillswritten communicationverbal communicationattention to detailinterpersonal skillsrelationship managementproactive mindsetexecutive professionalism