Federal Proposal Manager

BayNova

Federal Proposal Manager leading end-to-end proposal development lifecycle for BayNova's growth organization. Ensuring submission of high-quality, compliant proposals to achieve strategic growth objectives.

Posted 7/10/2026full-timeRemote • 🇺🇸 United StatesSeniorLeadWebsite

Tech Stack

Tools & technologies

CloudCyber Security

About the role

Key responsibilities & impact

Lead the successful development and submission of winning proposals.
Develop and mature the proposal infrastructure, tools, reusable content, and processes that improve long-term growth effectiveness.
Support business development, capture, marketing, and delivery activities where those efforts directly strengthen active pursuits or position the company for future opportunities.
Lead the complete proposal lifecycle (RFIs, Sources Soughts, RFP, RFQs, etc.) from opportunity qualification through submission and post-submission lessons learned.
Write Technical, Management, Past Performance and other sections as needed to respond to customer requirements.
Develop proposal schedules, compliance matrices, outlines, storyboards, and production plans.
Manage proposal teams consisting of technical/delivery staff, pricing, contracts, recruiting, and executive leadership.
Drive proposal strategy, win themes, discriminators, messaging, and customer-focused content.
Ensure proposal compliance with solicitation requirements, evaluation criteria, and submission instructions.
Coordinate color team reviews (Pink, Red, Gold, White Glove) and ensure timely incorporation of reviewer feedback.
Oversee proposal production, quality assurance, formatting, graphics coordination, and final submission.
Maintain proposal repositories, templates, boilerplate content, resumes, past performance libraries, and proposal knowledge management assets.
Analyze proposal metrics and implement continuous process improvements to increase proposal quality and win rates.
Partner with business development personnel to qualify opportunities aligned with company strategy.
Assess opportunities posted to eBuy, SAM.gov, etc. and provide pursuit recommendations.
Participate in bid/no-bid decisions.
Support capture planning activities including competitive analysis, customer research, teaming strategies, and win strategy development.
Assist in developing executive summaries, capability statements, and customer presentation materials.
Coordinate with teaming partners throughout capture and proposal efforts.
Help maintain visibility into the opportunity pipeline to support proposal planning and resource forecasting.
Collaborate on the development of corporate capabilities materials, solution briefs, white papers, case studies, and other customer-facing content.
Support marketing initiatives that directly enable business development and proposal efforts.
Coordinate announcements related to contract awards, certifications, partnerships, and company achievements, as appropriate.
Coordinate with delivery leadership to identify reusable technical content, past performance, and staffing resources.
Capture lessons learned from project execution to strengthen future proposals.
Support transition activities between proposal and program startup when required.
Assist with customer presentations, oral proposals, and technical demonstrations.
Continuously improve the company’s proposal and growth processes, templates, tools, and knowledge repositories, prioritizing initiatives that directly improve proposal quality, efficiency, and win probability.
Track key growth metrics including proposal throughput, submission quality, win rate, and proposal resource utilization.
Develop and maintain reusable proposal assets, including templates, graphics, standard language, proposal checklists, and knowledge repositories.
Own the company’s past performance repository, resume library, and proposal content management strategy.
Evaluate and implement AI-assisted proposal development tools and workflows that improve proposal quality and team productivity.
Recommend process improvements and automation opportunities that enhance the efficiency and effectiveness of proposal operations.
Support strategic planning and annual growth initiatives.

Requirements

What you’ll need

Required Bachelor’s degree or equivalent professional experience.
8+ years of experience supporting Federal Government proposal management, capture, business development, or growth operations.
Demonstrated success leading complex Federal proposals under FAR-based procurements.
Strong understanding of Federal proposal best practices, compliance management, and proposal review methodologies.
Experience supporting opportunities across Federal Civilian agencies and/or the Department of Defense.
Excellent written, editing, and verbal communication skills.
Exceptional organizational and project management skills with the ability to manage multiple concurrent priorities.
Strong leadership and collaboration skills with cross-functional teams.
Proficiency with Microsoft Office and proposal collaboration tools.
Preferred APMP Foundation, Practitioner, or Professional Certification.
Experience supporting digital modernization, low-code platforms, AI, cloud, cybersecurity, or enterprise IT services.
Experience with GSA MAS, GWACs, BPAs, IDIQs, and task order competitions.
Familiarity with Shipley proposal methodologies.
Experience supporting oral presentations and demonstrations.
Experience implementing AI-assisted proposal development or knowledge management solutions.

Benefits

Comp & perks

Paid Time Off (PTO) & Federal Holidays: Employees begin accruing PTO from their Date of Hire (start date). Additionally, BayNova observes all Federal Holidays (currently 11 days per year).
Medical, Dental, Vision: BayNova offers employees access to leading healthcare providers and pays a portion of the monthly premium for healthcare plans provided through the company.
401k Plan w/ Employer Contributions: BayNova’s 401k Plan is available to employees after completing the 90-day introductory period. The plan includes matching contributions from the company with immediate vesting.
Education Reimbursement: BayNova sets aside funding on annual basis for employees to pursue additional education, training, and/or certifications that align with their professional development and career goals.
Pre-Tax Commuter Benefit: Enables employees who commute to an office to set-aside a portion of their regular pay (pre-tax) on a monthly basis for approved commuting expenses up to the maximum allowable amount by the IRS.
Short Term Disability and Long Term Disability: BayNova provides insurance coverage for Short and Long Term Disability for employees enrolled in a healthcare plan through the company.
Employee Recognition and Rewards: BayNova provides anniversary perks for all employees as well as incentives such as spot bonuses and other rewards for a job well done.
Company Sponsored Events: Periodically throughout the year BayNova sponsors company outings such as happy hours, dinners, holiday parties, and other social events

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Proposal Lifecycle ManagementTechnical WritingProposal Metrics AnalysisCompliance Matrices DevelopmentProposal SchedulingContent ManagementDigital ModernizationLow-Code PlatformsCybersecurityEnterprise IT Services

Soft Skills

Excellent Communication SkillsOrganizational SkillsProject Management SkillsCollaboration SkillsLeadership Skills

Certifications

APMP Foundation CertificationAPMP Practitioner CertificationAPMP Professional Certification