VFX Production Coordinator

Barnstorm VFX

VFX Production Coordinator at Barnstorm managing scheduling, task assignments, and project details in a dynamic studio environment. Collaborating effectively with cross-functional teams in the visual effects production industry.

Posted 6/25/2026contractRemote • New York • 🇺🇸 United StatesMid-LevelSenior💰 $27 - $36 per hourWebsite

About the role

Key responsibilities & impact

Schedules, prioritizes, and tracks internal technical assignments and project details
Organizes dailies, rounds, and project meetings; organize and setup rooms/media
Ensures Shotgun (project management software) statuses and task assignments and project scope is maintained daily
Coordinates and package shot deliveries including submission documentation
Ensures team members are clear on daily deliverables; calendar management, records all notes from clients, dailies, and rounds
Communicates team updates; understands priorities
Coordinates and monitor multiple projects
Documentation and report preparation; tasks tracked and managed
Communicates any schedule changes to appropriate stakeholders; escalates to Supervisors/Producers
Follows up on approved and completed work; ensure delivery on time and to specification
Establishes quality control and project closures processes

Requirements

What you’ll need

5+ years of experience in the VFX or film production industry
Intermediate-Expert with Shotgrid/Flow; setting up, updating and maintaining projects
Intermediate to Advanced knowledge of Google Suite
Demonstrated project management experience in VFX with the ability to problem-solve effectively in a fast-changing environment
Ability to effectively liaise and collaborate with clients, artists, and producers
Demonstrated aptitude for technical workflow challenges: directory structure, file formats, naming conventions, scripts, automation tools, etc.
A thorough understanding of television/ episodic VFX production pipelines (and feature film a plus).

Benefits

Comp & perks

comprehensive health insurance plan
retirement savings
paid time off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementproblem-solvingtechnical workflowdirectory structurefile formatsnaming conventionsscriptsautomation toolsVFX production pipelinesfeature film production

Soft Skills

communicationcollaborationorganizationprioritizationtime managementattention to detailadaptabilityteam coordinationstakeholder managementquality control