Project Administrator

Baker Barrios Architects

Project Administrator at Baker Barrios supporting architectural project teams through design and construction phases. Requires knowledge in AEC workflows and documentation.

Posted 6/26/2026full-timeChicago • Illinois • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Support Project Managers throughout all phases of projects.
Coordinate and track RFIs, submittals, change orders, punch lists, and other construction administration documents.
Prepare project correspondence, meeting minutes, reports, and project documentation.
Assist with AIA Owner and Consultant Agreements and consultant proposals.
Coordinate communications between clients, consultants, contractors, and project teams.
Schedule meetings, maintain project files, coordinate travel, and support project logistics.
Assist with proposals and other project-related administrative tasks.

Requirements

What you’ll need

Minimum 3 years of Project Administrator or Project Coordinator experience in an Architecture, Engineering, or Construction (AEC) firm.
Experience supporting multiple Project Managers.
Working knowledge of AIA contracts and construction administration documentation.
Strong organizational, communication, and time management skills.
Proficiency with Microsoft Office; experience with Newforma, Bluebeam, or Deltek Ajera is a plus.
Ability to manage multiple priorities in a deadline-driven environment.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Baker Barrios Architects Website LinkedIn All Job Openings 51 - 200 employees Founded 1993 🏠 Real Estate 📚 Education 🤝 B2B Real Estate
Education
B2B <Baker Barrios Architects> Baker Barrios Architects is a multidisciplinary architecture and urban design firm founded in 1993 with more than 30 years of experience and six U. S. offices. The firm focuses on placemaking and delivers architecture, planning, landscape design, and interior design services across sectors including hospitality, mixed-use and vertical development, multifamily, higher education, K–12, healthcare, public works, senior living, and industrial projects. Baker Barrios emphasizes centers of excellence, strategic growth through acquisitions, and community-focused planning and design for developers, public agencies, and institutional clients. Project Administrator Job not on LinkedIn 🔥 1 hour ago 🏢 Chicago – Onsite ⏰ Full Time 🟡 Mid-level 🟠 Senior 👷‍♀️ Project Manager Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Support Project Managers throughout all phases of projects.
Coordinate and track RFIs, submittals, change orders, punch lists, and other construction administration documents.
Prepare project correspondence, meeting minutes, reports, and project documentation.
Assist with AIA Owner and Consultant Agreements and consultant proposals.
Coordinate communications between clients, consultants, contractors, and project teams.
Schedule meetings, maintain project files, coordinate travel, and support project logistics.
Assist with proposals and other project-related administrative tasks. 🎯 Requirements
Minimum 3 years of Project Administrator or Project Coordinator experience in an Architecture, Engineering, or Construction (AEC) firm.
Experience supporting multiple Project Managers.
Working knowledge of AIA contracts and construction administration documentation.
Strong organizational, communication, and time management skills.
Proficiency with Microsoft Office; experience with Newforma, Bluebeam, or Deltek Ajera is a plus.
Ability to manage multiple priorities in a deadline-driven environment. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Senior Project Manager, Business Technology 🕒 Yesterday Dentons 10,000+ employees 🤝 B2B 📋 Compliance 💸 Finance Website LinkedIn All Job Openings Senior Project Manager overseeing IT projects for Dentons, ensuring timely delivery and quality outcomes while managing risks and resources. 🏢 Chicago – Onsite 💵 $120k - $160k / year ⏰ Full Time 🟠 Senior 👷‍♀️ Project Manager 🦅 H1B Visa Sponsor Senior Data Project Manager 🕒 June 13 Jobs2web 51 - 200 🎯 Recruiter 🤝 B2B 👥 HR Tech Website LinkedIn All Job Openings Senior Data Project Manager leading data strategy and collaboration among health agencies at Illinois Department of Healthcare. Focus on modernizing data sharing and overcoming barriers. 🏢 Chicago – Onsite 💵 $10k - $11.5k / month 💰 $5.3M Series A on 2006-01 ⏰ Full Time 🟠 Senior 👷‍♀️ Project Manager Furniture Project Manager 🕒 June 10 Jones Lang LaSalle Americas, Inc. 10,000+ employees Website LinkedIn All Job Openings Furniture Project Manager serving as client contact, managing furniture projects and audits across regional sites. Involves travel to client locations with a focus on quality and standards compliance. 🏢 Chicago – Onsite 💵 $100k - $115k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 👷‍♀️ Project Manager VDC Project Manager 🕒 June 1 F.H. Paschen 201 - 500 Website LinkedIn All Job Openings VDC Project Manager at F.H. Paschen integrating reality capture technologies and digital workflows to enhance construction planning. Leading BIM implementation and team collaboration across project phases. 🏢 Chicago – Onsite 💵 $105k - $150k / year ⏰ Full Time 🟠 Senior 🔴 Lead 👷‍♀️ Project Manager Manager, Project Manager – Global Payment Network Intake & Discovery 🕒 May 31 Capital One 10,000+ employees 🏦 Banking 💳 Fintech 💸 Finance Website LinkedIn All Job Openings Manager Project Manager driving strategy and executing high priority projects for Capital One. Collaborating with various stakeholders to ensure effective project management and results. 🏢 Chicago – Onsite 💵 $138.1k - $157.7k / year 💰 Post-IPO Equity on 2023-05 ⏰ Full Time 🟡 Mid-level 🟠 Senior 👷‍♀️ Project Manager 🦅 H1B Visa Sponsor View More Project Manager Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

project administrationproject coordinationAIA contractsconstruction administration documentationproposal preparationmeeting minutes preparationreport preparationdocument trackingchange order managementpunch list management

Soft Skills

organizational skillscommunication skillstime management skillsmultitaskingdeadline management