AVANA Companies

Executive Assistant – Office Manager

AVANA Companies

full-time

Posted on:

Location Type: Office

Location: Muharraq • Bahrain

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About the role

  • Manage and optimize the CEO's calendar including scheduling meetings, travel arrangements, and prioritization of daily tasks
  • Handle all correspondence on behalf of the CEO, including drafting emails, reports, presentations, and meeting notes
  • Act as the gatekeeper and point of contact between the CEO and internal/external stakeholders
  • Coordinate board meetings, investor meetings, and senior leadership offsites including preparing agendas, documentation, and minutes
  • Provide confidential administrative and business support, ensuring discretion and diplomacy at all times
  • Oversee day-to-day office operations to ensure an efficient and professional working environment
  • Manage office budgets, expenses, and vendor relationships (supplies, IT, maintenance, etc.)
  • Coordinate onboarding logistics for new employees (workspace, tech setup, supplies)
  • Organize internal events, team-building activities, and other office functions

Requirements

  • Bachelors degree in Business Administration or a related field
  • 5+ years of experience in a similar role supporting C-suite executives
  • Prior experience in financial services, banking, or lending industries is highly desirable
  • Proven ability to multitask and prioritize workload in a fast-paced environment
  • High level of discretion, integrity, and professionalism
  • Strong written and verbal communication skills in English
  • Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, Notion, etc.)
  • Familiarity with Bahrain's business culture and office practices is a strong advantage.
Benefits
  • Health, safety, and regulatory compliance support
  • Team-building activities
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementemail draftingreport writingpresentation preparationmeeting coordinationbudget managementvendor relationship managementonboarding logisticsevent organizationmultitasking
Soft Skills
discretionintegrityprofessionalismcommunicationprioritizationdiplomacyorganizational skillsteam-buildingstakeholder managementconfidentiality
Certifications
Bachelor's degree in Business Administration