Executive Assistant
Atlas Assistants
Executive Assistant – Global
Atlas Assistants
full-time
Posted on:
Origin: • 🇧🇷 Brazil
Visit company websiteSalary
💰 $7 - $12 per hour
Job Level
JuniorMid-Level
About the role
- Strategic calendar management: prioritize and schedule effectively to optimize executive time
- Create systems for clarity and structure in ambiguous situations
- Streamline inboxes and manage executive correspondence
- Use emotional intelligence to interact with stakeholders at all levels
- Anticipate needs and act proactively to improve operational efficiency
- Manage diverse projects of varying complexity and coordinate logistics
- Coordinate travel arrangements with meticulous attention to detail
- Gather and analyze data to support executive decision-making; prepare reports and presentations
- Serve as an executive buffer: handle routine matters independently and escalate appropriately
- Provide personal support tasks (gifts, reservations, appointments, personal errands)
- Adapt to a fast-paced remote environment and implement feedback for continuous improvement
Requirements
- Near-native level of English proficiency in speech, writing and reading
- At least 2 years of business experience in operations, administration, executive assistance, or other client-facing roles (e.g., Administrative Assistant, Office Manager, Project Coordinator, Account Manager)
- Demonstrated ability to work effectively in a remote environment, ideally in a start-up context
- Experience working in a fast-paced environment and ability to thrive under pressure
- Willingness to align your work hours with US time zones
- Proactive, resourceful, and able to solve problems independently
- Strong organizational skills and ability to create systems for clarity
- Emotional intelligence to handle stakeholders at all levels
- Ability to synthesize complex information into clear, actionable insights
- Experience managing calendars, inboxes, travel arrangements, and diverse projects
- Ability to maintain confidentiality and exercise discretion in all matters
- Comfortable balancing professional and personal support tasks for executives
- Submit CV in English
