Team Administrator
ARRCC
full-time
Posted on:
Location Type: Office
Location: Cape Town • 🇿🇦 South Africa
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage and maintain Sub-Team Leaders’ appointment schedules; ensure awareness of meetings, conferences, and travel; follow up with team members for required information; set up cyclical/recurring meetings; screen calls; type documents; take meeting minutes
- File and manage electronic mailboxes and set up/administer generic email responses; create and maintain administrative databases and documentation (project Care & Maintenance Manuals, supplier library, supplier database); manage Vantage system updates (vendors, contacts, opportunities, and projects)
- Support with timesheet follow-up, overtime monitoring, approvals, and weekly reports; handle travel management, forex arrangements, and preparation of travel/installation/presentation packs; arrange boardrooms for conference calls, client visits, itineraries, and hospitality
- Ensure compliance with ARRCC procedures and support in maintaining corporate standards and image; provide occasional support with personal matters when required
- Update templates and oversee adherence to office policies and procedures; create and maintain deliverables, programs, and calendars; manage SACAP/IID compliance including CPD points allocation, annual fee reminders, and action list follow-ups
- Assist with RFPs (rates and overviews), fee proposals, project and resource planning; liaise with Finance to coordinate annual forecasts
Requirements
- Exceptional accuracy and attention to detail
- Discretion and ability to handle confidential information
- Strong written and spoken English communication skills, with excellent spelling, grammar, and proofreading
- Proficiency in Microsoft Office Suite
- Strong organisational skills, with the ability to prioritise under pressure
- Good communication and relationship-building skills across all levels
- Minute-taking and touch-typing skills
- Ability to work independently, use initiative, and be proactive in a team environment
- Calm, professional approach with the ability to multitask under deadlines
- Willingness to occasionally work additional hours, including weekends
- A high degree of professionalism at all times
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
minute-takingtouch-typingMicrosoft Office Suiteadministrative databasesproject planningtravel managementovertime monitoringRFP preparationcompliance managementCPD points allocation
Soft skills
attention to detaildiscretionwritten communicationspoken communicationorganisational skillsrelationship-buildingindependenceproactivityprofessionalismmultitasking