Procurement Administrator
ARRCC
full-time
Posted on:
Location Type: Hybrid
Location: Cape Town • 🇿🇦 South Africa
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage the Costing Function: prepare costing sheets, quotes, and orders
- Set up accurate project costing sheets in line with new project requirements and resolve queries with Project Managers
- Prepare accurate Client Quotes and flag special project requirements to Procurement Coordinator
- Liaise with manufacturers and suppliers to request information, quotes, prices, and invoices
- Assist with mark-up structures and supplier pricelists
- Carry out Project Orders Reconciliation and request tax invoices for Finance
- Attend supplier and client meetings with Project Managers and provide meeting minutes
- Prepare quotation requests, conduct cost comparisons, and source alternatives
- Support staff with administrative tasks and prepare new purchase orders and supplier invoice requests for Finance
- Assist with building and maintaining a standardised supplier pricing database and cost comparison tools
- Prepare project delivery schedules based on order confirmations and supplier lead times
- Review PM project registers for administrative errors and review project order frameworks and supplier locations prior to quoting
- Assist in reviewing final client quotes and the Interior Cost Summary (ICS) prior to client issue
- Develop support tools for PMs (e.g., draft mails detailing ICS balances)
- Support order requests, project expense checks, monthly reconciliations, and closing disbursements
- Build strong relationships with local and international suppliers and assist with compiling project cost estimates
Requirements
- 3–4 years’ experience in a similar role (procurement/logistics/finance)
- Grade 12 qualification (tertiary qualification in Procurement/Logistics or Finance advantageous)
- Exceptional accuracy and attention to detail
- Proficiency in Microsoft Office Suite
- Strong written and spoken English communication skills (spelling, grammar, proofreading)
- Discretion and ability to handle confidential information
- Excellent organisational skills and the ability to prioritise under pressure
- A proactive, independent, and solutions-oriented mindset
- Strong relationship-building skills and team spirit
- Willingness to occasionally work additional hours, including weekends
- High degree of professionalism at all times
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
costing sheetsclient quotesproject orders reconciliationcost comparisonssupplier pricing databaseproject delivery schedulesproject expense checksquotation requestsmark-up structurestax invoices
Soft skills
attention to detailwritten communicationspoken communicationorganisational skillsprioritisationproactive mindsetindependent mindsetrelationship-buildingteam spiritprofessionalism
Certifications
Grade 12 qualificationtertiary qualification in Procurementtertiary qualification in Logisticstertiary qualification in Finance