Executive Assistant
Parvana
Personal Assistant
ARRCC
full-time
Posted on:
Location Type: Office
Location: Cape Town • 🇿🇦 South Africa
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Proactive diary and inbox management, including scheduling, meeting prep, and confidential correspondence
- Coordination of internal and external meetings, events, and recurring activities
- Managing Director's action list and time sheets
- Handling sensitive personal matters with the utmost discretion
- Management of book orders, subscriptions, and industry memberships (e.g., SACAP, SAIA, IID)
- Drafting and formatting documents, reports, and fee proposals
- Maintaining project initiation trackers and statistical reports (via Deltek Vision)
- Managing Director’s CPD points and professional registrations
- Organising complex travel itineraries, accommodation, and cost allocations
- Filing and managing digital mailboxes and internal systems
- Liaising with HR, Finance, and external consultants where necessary
Requirements
- Minimum 5+ years' experience in a senior-level PA or EA role
- Impeccable organisational and time management skills
- Outstanding verbal and written communication (English)
- Proven ability to manage sensitive information with discretion
- High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience with Deltek Vantage (advantageous)
- A natural relationship builder, capable of interacting professionally with high-profile individuals
- Calm under pressure, adaptable, and solution-focused
- A genuine interest in the creative or architectural industry is a plus
Benefits
- None specified 📊 Resume Score Upload your resume to see if it passes auto-rejection tools used by recruiters Check Resume Score
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
diary managementinbox managementdocument draftingreport formattingproject initiation trackingstatistical reportingtime managementCPD points management
Soft skills
organisational skillsverbal communicationwritten communicationdiscretionrelationship buildingadaptabilitysolution-focusedcalm under pressure
Certifications
SACAPSAIAIID