Aprio

Senior Administrator

Aprio

full-time

Posted on:

Location Type: Hybrid

Location: Scottsdale • Arizona • United States

Visit company website

Explore more

✨ AI Apply
Apply

Job Level

Senior

About the role

  • Draft, review, and proofread legal documents such as pleadings, contracts, briefs, corporate governance records, estate plans and correspondence.
  • File legal documents with Arizona courts and government agencies, ensuring compliance with local rules and deadlines.
  • Manage attorney calendars, schedule appointments, and coordinate meetings, hearings, and depositions.
  • Maintain and organize client files, ensuring confidentiality and adherence to record-keeping policies.
  • Communicate professionally with clients, court personnel, witnesses, and other legal professionals.
  • Assist with billing, timekeeping, and expense reporting as required by the firm or organization.
  • Process incoming and outgoing mail, including service of legal documents.
  • Support attorneys in trial preparation, including assembling exhibits, witness lists, and trial binders.
  • Monitor and track case deadlines to ensure timely completion of tasks.

Requirements

  • High school diploma or equivalent required; associate's or bachelor’s degree preferred.
  • Minimum of 1–3 years of experience in a legal assistant or similar role (law firm experience preferred).
  • Proficiency in Microsoft Office Suite and legal practice management software (e.g., iManage and Coyote).
  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • Ability to work independently and collaboratively in a team environment.
  • Attention to detail and a high degree of professionalism.
Benefits
  • Medical, Dental, and Vision Insurance on the first day of employment
  • Flexible Spending Account and Dependent Care Account
  • 401k with Profit Sharing
  • 9+ holidays and discretionary time off structure
  • Parental Leave – coverage for both primary and secondary caregivers
  • Tuition Assistance Program and CPA support program with cash incentive upon completion
  • Discretionary incentive compensation based on firm, group and individual performance
  • Incentive compensation related to origination of new client sales
  • Top rated wellness program
  • Flexible working environment including remote and hybrid options
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
drafting legal documentsreviewing legal documentsproofreading legal documentsfiling legal documentsmanaging attorney calendarsbillingtimekeepingexpense reportingtrial preparationmonitoring case deadlines
Soft Skills
written communicationverbal communicationorganizational skillsmultitaskingindependent workteam collaborationattention to detailprofessionalism
Certifications
high school diplomaassociate's degreebachelor’s degree