Executive Operations Coordinator

Anomaly

Executive Operations Coordinator at Anomaly overseeing key office operations and employee onboarding. Coordinating meetings and orchestrating team events in a dynamic startup environment.

Posted 6/3/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Coordinate meetings, including prospects, customers, investors, advisors, and partner meetings for Anomaly’s executive team.
Serve as a professional point of contact when coordinating with external stakeholders.
Coordinate and plan company off-sites, team gatherings, leadership meetings, and board meetings.
Coordinate new hire onboarding by partnering with HR, IT, and hiring managers.
Own the day-to-day operations of Anomaly's NYC office.
Support ad hoc operational initiatives and cross-functional projects, as needed.

Requirements

What you’ll need

3+ years of experience in an Executive Assistant, Office Manager, Operations Coordinator, or similar role
Exceptional organizational and time-management skills
Strong written and verbal communication skills
Ability to manage multiple priorities and adapt quickly in a dynamic environment
High level of discretion and professionalism when handling confidential information
Strong attention to detail and follow-through
Comfortable working independently with minimal oversight
Proficiency with Google Workspace and modern collaboration tools
Based in the New York City metro area and available to work from Anomaly's NYC office at least three days per week

Benefits

Comp & perks

Health insurance
Paid time off
Flexible work arrangements

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

organizational skillstime-management skillswritten communication skillsverbal communication skillsability to manage multiple prioritiesadaptabilitydiscretionprofessionalismattention to detailindependence