Contracts and Legal Administration Associate Director

American Rivers

Associate Director overseeing contracts management at American Rivers. Ensuring compliance and accuracy in contract processes and collaborating on legal matters.

Posted 4/17/2026full-timeWashington • District of Columbia, Washington • 🇺🇸 United StatesSenior💰 $61,800 - $75,600 per yearWebsite

About the role

Key responsibilities & impact

Oversee contract processing: draft, review, track, and manage contract workflows in collaboration with internal teams and external parties, ensuring accuracy, compliance with organizational policies, and timely execution.
Support implementation and ongoing management of new project management and contract processing systems as they relate to the Legal Department, including supporting user training, system updates, workflow optimization, and troubleshooting.
Support maintenance of internal and external insurance certificates, and tracking and requesting insurance certificates per agreement requirements.
Support electronic distribution and accessibility of state Workers’ Compensation notices.
Coordinate with insurance brokers in setting up Workers’ Compensation coverage in new state jurisdictions.
Support recruitment and onboarding of Legal Interns.
Support requests for production for audits, regulatory reviews, and government inquiries by gathering documentation and tracking required follow-ups for the nonprofit’s 501(c)(3) organization and affiliates.
Handle all confidential legal, financial, and compliance information with discretion, respecting legal restrictions specific to the nonprofit’s 501(c)(3) organization and affiliates.
Support regular legal educational trainings for incoming employees particularly on contracting procedures and requirements and contracting related project management expectations.
Support Legal Department with administrative support in relation to Department scheduling, template updates, and other tasks as assigned.

Requirements

What you’ll need

Bachelor’s degree or equivalent experience in business, legal studies, public administration, or related fields, with prior nonprofit compliance or administrative experience.
Familiarity with governance, lobbying, and political activity compliance for a multifaceted nonprofit environment.
Candidates who are unsure if they meet all minimum qualifications or who have transferable skills and experience beyond the conservation sector are encouraged to apply.

Benefits

Comp & perks

Health and Wellness: Medical, dental, vision, long-term and short-term disability, and life insurance.
Financial Security: After one year of service, American Rivers begins contributing a 3% employer contribution. There is no vesting schedule for employer contributions as employees are 100% vested upon participation.
Time Off: Four weeks of paid leave, eleven paid holidays, three floating holidays, and sick leave.
Professional development opportunities.
Sabbatical leave (every seven years) and paid parental leave (six weeks w/ one year of service).

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

contract processingworkflow optimizationdocument trackinginsurance certificate managementaudit supportregulatory compliancelegal researchproject managementuser trainingadministrative support

Soft Skills

collaborationdiscretioncommunicationorganizational skillsattention to detailproblem-solvingtrainingtime managementadaptabilityleadership

Certifications

Bachelor’s degreelegal studiespublic administrationnonprofit compliance certification