Executive Admin – Enterprise Identity

American Express

Executive Assistant supporting American Express leadership overseeing authentication and authorization systems. Managing calendars, communications, travel, workshops, operational tracking, budgets, and vendors.

Posted 8/13/2026full-timeSunrise • Florida • 🇺🇸 United StatesMid-LevelSenior💰 $31 - $49 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive calendar management, communication, and travel coordination while maintaining discretion with sensitive information. Proficient in managing multiple priorities and supporting leadership in a regulated environment.

Highest-signal resume keywords

Executive Administrative ExperienceMicrosoft 365 MasteryStrong Written And Verbal CommunicationCorporate Travel And Expense Systems ProficiencyDiscretion Handling Confidential Information

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingTravel CoordinationMeeting CoordinationDocument Drafting And ProofreadingVendor OnboardingPerformance Review LogisticsAgile Ceremonies FamiliaritySSO UnderstandingMFA Knowledge

Soft Skills

Ability To Manage Competing PrioritiesHigh Accuracy Under PressureTrusted Liaison Skills

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft PowerPointMicrosoft ExcelSharePointSlackConfluenceJiraConcurCorporate Card Compliance

Certifications & Qualifications

Notary Public Certification In Florida

Industry Keywords

Financial ServicesRegulated Enterprise EnvironmentPaymentsConfidential InformationVendor Management

About the role

Key responsibilities & impact

Own complex calendar management across multiple time zones for the Director and key leaders
Triage meeting requests, resolve conflicts, and protect deep-work blocks
Coordinate recurring leadership cadences, including 1:1s, staff meetings, skip-levels, and cross-org reviews
Draft, proofread, and route executive-level communications
Serve as a trusted liaison between the Director and internal/external stakeholders, partner organizations, and external vendors
Handle sensitive HR, compliance, and vendor information with discretion
Plan domestic and international travel, including agendas, ground transport, and contingency planning
Manage expense reports, reconciliations, and corporate card compliance
Plan and execute offsites, workshops, and town halls
Prepare agendas, pre-reads, and materials; capture decisions and action items; drive follow-through
Coordinate AV, catering, room booking, and remote-participant experience
Track action items, OKRs, and initiative status across the EID portfolio
Support contractor onboarding/offboarding logistics and access provisioning coordination
Assist with performance review logistics, talent reviews, and team events
Maintain org charts, distribution lists, SharePoint/Confluence spaces, and team playbooks
Support PO creation, invoice tracking, and vendor onboarding workflows
Partner with Finance on budget tracking, reforecasts, and quarterly reviews

Requirements

What you’ll need

5+ years of executive administrative experience supporting Director-level or above leaders
Experience ideally in technology, financial services, or a regulated enterprise environment
Mastery of Microsoft 365, including Outlook, Teams, PowerPoint, Excel, and SharePoint
Proficiency with Slack, Confluence, and Jira
Strong written and verbal communication skills and ability to draft executive-level correspondence
Ability to manage multiple competing priorities under pressure with high accuracy
Discretion handling confidential, regulatory, and personnel information
Proficiency with corporate travel and expense systems such as Concur or equivalent
High school diploma required
Prior financial services, payments, or similarly regulated-industry experience preferred
Familiarity with agile ceremonies, release calendars, on-call schedules, and incident communications preferred
Working understanding of SSO, MFA, and OAuth preferred
Experience supporting a manager with side ventures and personal LLCs preferred
Bilingual English/Spanish is a plus
Notary public certification in Florida is a plus
Employment eligibility to work with American Express in the United States required; no visa sponsorship

Benefits

Comp & perks

Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities