Executive/Admin Assistant

American Express

Executive Assistant supporting American Express’s Nordic Country Manager and leadership teams in Stockholm. Managing calendars, travel, communications, governance meetings, invoices, and confidential stakeholder relationships.

Posted 8/4/2026full-timeStockholm • 🇸🇪 SwedenJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates exceptional organizational and prioritization skills while managing complex calendars and communications across multiple time zones. Proficient in stakeholder management and relationship-building, ensuring effective support for executive teams and maintaining confidentiality.

Highest-signal resume keywords

Fluent Proficiency In Swedish And EnglishExceptional Organizational SkillsStrong Stakeholder Management2 Years Of Experience In AdministrationHigh Level Of Professionalism

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Great Written And Verbal Communication SkillsAbility To Anticipate NeedsProactive Problem SolvingAbility To Work IndependentlyJudgment And Discretion

Industry Keywords

Calendar ManagementTravel CoordinationExpense ManagementConfidentialityOffice Environment Experience

About the role

Key responsibilities & impact

Proactively manage a highly complex calendar across multiple countries and time zones
Prioritize competing demands and ensure optimal use of the Country Manager's time
Coordinate domestic and international travel, including itineraries, logistics, and expense management
Screen and manage communications, ensuring timely responses and escalation of critical issues
Support the Country Executive Team and Nordic Leadership Team
Coordinate leadership meetings, town halls, and off-sites
Support internal communications including leadership announcements, newsletters, town halls, fireside chats, and organizational updates
Partner with stakeholders and executive assistants across the Nordics and international headquarters
Manage invoices and administrative processes
Coordinate visitor programs, executive visits, and market leadership meetings
Maintain strict confidentiality with sensitive business and people-related information
Build strong relationships with senior leaders, headquarters teams, external partners, and assistants across the organization
Serve as a trusted point of contact for internal and external stakeholders
Represent the Country Manager professionally and effectively

Requirements

What you’ll need

High School Graduate
Fluent proficiency in Swedish and English
2 years of experience in an administration-heavy role
Exceptional organizational and prioritization skills
Great written and verbal communication skills in English
Ability to anticipate needs and proactively solve problems
Strong stakeholder management and relationship-building capabilities
High level of professionalism, judgment, and discretion
Ability to work independently and manage ambiguity
Experience working in an office environment is an advantage
Employment eligibility to work with American Express in Sweden is required; the company will not pursue visa sponsorship

Benefits

Comp & perks

Competitive base salaries
Bonus incentives
Support for financial well-being and retirement
Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
Generous paid parental leave policies (depending on your location)
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through the Healthy Minds program
Career development and training opportunities