Executive/Administrative Assistant

American Express

Executive Assistant in Internal Audit Group supporting Vice Presidents. Requires strong organizational skills and multitasking in a fast-paced environment.

Posted 8/3/2026full-timePhoenix • Arizona • 🇺🇸 United StatesMid-LevelSenior💰 $31 - $49 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities with expertise in calendar management, expense reporting, and team coordination. Proficient in maintaining confidentiality and managing multiple priorities in a fast-paced environment.

Highest-signal resume keywords

Calendar ManagementExpense ReportingMicrosoft Office SuiteExcellent Communication SkillsConfidentiality Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingTimekeepingLogistics CoordinationRequisition Processing

Soft Skills

Attention to DetailProfessionalismTeam CollaborationProblem SolvingIntegrity

Tools & Technologies

Microsoft OutlookWebexMS Office Suite

Industry Keywords

Administrative SupportT&E PolicyDynamic OrganizationCross-Functional Initiatives

About the role

Key responsibilities & impact

Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones
Calendar management, including scheduling meetings with various colleagues internally and externally
Coordinate logistics for meetings, including scheduling of conference rooms and technology support as required
Preparing, reviewing and processing expense reports, and running expense report approvals, in line with company T&E policy and budget
Assisting with timekeeping and payroll duties
Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
Handling organization charts and team rosters, onboarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
Processing of requisitions and other invoices, ordering supplies and handling ticket requests
Support special projects and cross-functional initiatives while maintaining a high level of organization, confidentiality, and attention to detail

Requirements

What you’ll need

3+ years’ experience in providing administrative support
Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and priorities
Excellent written and verbal communication skills
Ability to work effectively on a team, sometimes under pressure with accuracy, attention to detail, professionalism, and timely, direct follow-up
Strong sense of integrity and ability to handle sensitive issues and maintain confidentiality
Ability to proactively identify and resolve issues
Ability to work with all levels of management, associates, and external business contacts
Strong computer skills, including Microsoft Outlook, Webex, MS Office Suite (Word, Excel, PowerPoint)
Bachelor's Degree

Benefits

Comp & perks

Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities