Contract and Compliance Specialist

American Bird Conservancy

Contract and Compliance Specialist supporting contract and compliance processes at American Bird Conservancy. Ensuring agreements align with legal, organizational, and donor requirements in a fully remote capacity.

Posted 6/23/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $81,270 - $90,300 per yearWebsite

About the role

Key responsibilities & impact

Serve as a primary resource to staff throughout the contract/subcontract/subaward lifecycle (which includes supporting drafting and review, execution, modifications, tracking, and closeout)
Assist staff in selecting appropriate templates, and when necessary, drafting new templates in consultation with ABC’s General Counsel
Review priority and complex or modified contracts/subcontracts/subawards, MOUs, NDAs, and related agreements to ensure compliance with ABC policies, federal and state regulations, and donor requirements
Review funder agreements to identify flow-down provisions and ensure appropriate incorporation into downstream agreements
Occasionally interact directly with institutional funders to resolve contracting matters, in collaboration with Development
Assist staff in assessing risk factors
Maintain organized, auditable files and work with ABC’s database specialists to ensure accurate tracking of details relevant to contracting (key dates, deliverables, compliance requirements, and payment schedules) in our centralized finance and grant management system
Serve as a resource to Project Managers during procurement processes for goods and services, including providing guidance on collecting bids, purchase documentation, vendor selection requirements, and subaward issuance
Provide visibility for staff into the contracting process, keep everyone on task, and move the necessary contracting steps forward
Support purchasing compliance by providing staff training and through reinforcing internal policies and documentation standards
Maintain working knowledge of federal regulations (including Uniform Guidance), state requirements, and other public and private donor policies affecting subcontracts and subawards
Update and maintain subcontract and subaward templates in consultation with legal counsel to reflect regulatory or policy changes
Participate in relevant external trainings to ensure up-to-date regulatory knowledge
Support audit readiness by ensuring documentation standards are consistently applied
Act as liaison between Conservation Programs, Development, Finance, and external stakeholders to streamline workflow and improve effectiveness
Collaborate with Development and Finance to align contracts/subcontracts/subawards with approved budgets and payment structures
Provide training, guidance, and written materials to staff regarding contract, subaward, and procurement processes and best practices
Identify bottlenecks or inconsistencies in contracting and procurement processes and recommend improvements to strengthen transparency, efficiency, and compliance

Requirements

What you’ll need

Bachelor’s degree and at least five (5) years’ experience in nonprofit contracts and particularly subcontracting and subawarding funds of federal origin, or a combination of relevant education, training, and experience
Experience with and knowledge of Federal and non-Federal grant regulations, Uniform Guidance, and agreement terms and conditions
Experience with procurement processes (requests for bids, cost analyses, etc)
Demonstrated experience reviewing and coordinating grants, contracts, MOUs, NDAs, and subaward agreements
Ability to navigate complex agreements efficiently and distill key requirements for program staff
Strong analytical skills and professional judgment
Experience managing multiple workflows and deadlines in a dynamic fast-paced environment
Excellent organizational, written, and oral communication skills
Ability to collaborate across divisions and work with individuals at all levels of the organization
Proficiency with computers and software, including Excel; experience with NetSuite/PyanGo systems preferred
Ability to work independently, efficiently, and accurately while maintaining deadlines
Ability to maintain confidentiality of donor and organizational information
Strategic thinker with a systems-oriented mindset
Experience working in conservation is considered a plus
Sense of humor appreciated

Benefits

Comp & perks

Excellent benefits package includes medical, dental, flexible spending accounts, and employer-matched retirement savings
Flexible schedule
Paid vacation days (starting at 15 days annually and increasing to 20 days after 1 year of employment)
Paid holidays (including both US holidays and additional ABC holidays)
Sick leave
Lodging, meals, and transportation covered for work-related travel away from home where applicable
Rental vehicle or personal mileage reimbursement where applicable

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

contract managementsubcontractingsubawardinggrant regulationsprocurement processesrisk assessmentcompliance reviewdocument managementanalytical skillsworkflow management

Soft Skills

organizational skillswritten communicationoral communicationcollaborationprofessional judgmentindependencestrategic thinkingattention to detailproblem-solvingadaptability