Administrative Assistant

Allocator One

Administrative Assistant providing operational support in Vienna for a global investing platform. Assist with office coordination, documentation, and support internal initiatives.

Posted 7/18/2026full-timeVienna • 🇦🇹 AustriaMid-LevelSenior💰 €35,000 - €40,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with a focus on supporting leadership and team operations. Proficient in managing calendars, coordinating logistics, and maintaining documentation while providing exceptional customer service.

Highest-signal resume keywords

Administrative SupportCalendar CoordinationCustomer ServiceGoogle WorkspaceMicrosoft Office

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office AdministrationExpense TrackingDocumentation ManagementOnboarding ActivitiesLogistics Coordination

Soft Skills

Attention to DetailProactive MindsetInterpersonal SkillsOrganizational SkillsService-Oriented

Industry Keywords

Executive AssistanceHospitalityOperational SupportVendor CoordinationInternal Events

About the role

Key responsibilities & impact

Provide administrative support to leadership and the wider team.
Coordinate calendars, meetings, travel arrangements, and logistics.
Assist with office administration and day-to-day operations.
Support internal events, meetings, and company initiatives.
Maintain administrative records and company documentation.
Coordinate with vendors, suppliers, and service providers.
Assist with onboarding activities and office logistics.
Support finance with invoices, expense tracking, and administrative tasks.
Help improve administrative processes and provide operational support as needed.
Take on additional responsibilities as the role evolves and the company grows.

Requirements

What you’ll need

Previous experience in administration, executive assistance, office support, hospitality, customer service, or a similar people-focused role.
Candidates with a hospitality background are strongly encouraged to apply, as outstanding customer service, professionalism, and interpersonal skills are highly valued.
Excellent organizational skills with strong attention to detail.
Friendly, proactive, and service-oriented mindset.
Strong written and verbal English communication skills (German is a plus).
Comfortable using Google Workspace and Microsoft Office.
Eager to learn, adaptable, and excited to grow into a broader operational role over time.

Benefits

Comp & perks

Employee Assistance
Secretarial