Executive Assistant

Airwallex

Executive Assistant managing calendars and communications for CFO and senior leadership at Airwallex. Involving coordination of meetings, travel, and administrative tasks in a hybrid role.

Posted 5/13/2026full-timeLondon • 🇬🇧 United KingdomSeniorLeadWebsite

About the role

Key responsibilities & impact

Manage and coordinate calendar for executives across multiple time zones
Act as the point of contact for internal/external stakeholders requiring time and/or action
Proactively coordinate internal and external meetings, including agenda preparation, venue and technology, documenting minutes etc.
Confirm travel arrangements, including (but not limited to) flight and hotel bookings, transfers, visa coordination, and other local requirements
Manage expenses and invoices
Assist in preparing documents and presentations
Assist with ad hoc/situational requests

Requirements

What you’ll need

7 years of experience in EA/ABP role supporting senior executives
Diligence, reliability, and a strong sense of responsibility and ownership–particularly in relation to confidential and sensitive matters
Appetite for new challenges and opportunities
Experience fostering a positive, spirited and collaborative working environment
Exceptional written and verbal communication skills
Familiarity with technologies such as Slack, Google Suite, Confluence, and Zoom

Benefits

Comp & perks

No specific benefits mentioned

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

diligencereliabilityresponsibilityownershipcollaborationcommunication