Senior Executive Assistant

Airwallex

Senior Executive Assistant providing support to Americas-based leadership at Airwallex. Coordinating schedules, meetings, and communications to ensure efficient operations.

Posted 5/7/2026full-timeSan Francisco • California • 🇺🇸 United StatesSenior💰 $110,000 - $160,000 per yearWebsite

About the role

Key responsibilities & impact

Manage and coordinate calendars for multiple senior leaders across different time zones
Run team meetings and help with large company meetings such as all hands, offsites etc
Design, implement and support the execution of mechanisms for operational efficiency
Act as the point of contact for internal/external stakeholders
Proactively coordinate internal and external meetings with agenda preparation
Confirm travel arrangements including flights, bookings, transfers, and visas
Prepare and/or distribute internal communications for executives
Coordinate company and team events
Assist in preparing documents and presentations
Manage invoices and expenses
Assist with new workplace initiatives
Occasionally help with reception and office management tasks

Requirements

What you’ll need

7 years of experience in EA/ABP role supporting senior executives
Diligence, reliability, and a strong sense of responsibility and ownership
Appetite for new challenges and opportunities
Experience fostering a positive, spirited and collaborative working environment
Exceptional written and verbal communication skills
Familiarity with technologies such as Slack, Google Suite, Confluence, and Zoom

Benefits

Comp & perks

US-based employees are eligible to participate in medical, dental, and vision insurance
401(k) plan
Short-term and long-term disability
Basic life insurance
Well-being benefits
20 paid days of vacation
12 paid days of company holidays in a calendar year

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementoperational efficiencydocument preparationpresentation preparationinvoice managementexpense management

Soft Skills

diligencereliabilityresponsibilityownershipcollaborationcommunication