Proposal Coordinator
AEVEX Aerospace
full-time
Posted on:
Location Type: Remote
Location: Alabama • California • United States
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Tech Stack
About the role
- Support the proposal managers through coordinating the proposal development process.
- Support the creation of RFIs/SSNs, task orders, IDIQ proposals, Rough Order of Magnitude (ROM) requests, and other stand-alone proposals that may range from $5M-$150M in value
- Ensure adherence to proposal development preparation guidelines, processes, methodologies, and associated business tools
- Analyze requirements and ensures that proposals meet requirements by creating and maintaining compliance matrix documents.
- Edit, standardize, proofread, or make updates to material prepared by other writers; eliminates inconsistencies in format or voice, typos, and grammatical and spelling mistakes
- Build proposal outlines, creates folder structures, maintains proposal log, trackers, and oversees creation of proposal templates
- Develop effective methods for presenting and organizing information within proposals, such as the use of tables and graphics
- Coordinate proposal layout and outlines with SMEs and technical writers
- Maintains records and files of work and revisions
- Organize and attends proposal kickoff, drumbeat, color review, and gate review meetings
- Assist with the production, reproduction, and binding/packaging of draft proposals, final proposals, and all hard/soft copies
- Organize material and completes writing assignments according to set standards regarding order, clarity, conciseness, style, and terminology
- Ensure proposals are delivered on time and in compliance with all RFP requirements
- Performs other duties as required.
- Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
- Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
- Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.
Requirements
- Security Clearance- Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.
- Proficient MS Word and SharePoint, Excel required
- Knowledge of other editing and publishing tools highly desired
- Skills with graphics software packages such as Adobe Creative Cloud
- Ability to work in high-pressure, deadline driven environments where priorities change quickly
- Ability to learn and rapidly apply knowledge of the company's operations, corporate capabilities, and core competencies to develop strong proposals and marketing materials
- Excellent time management and organizational skills
- Proficient problem-solving and resource integration abilities
- Ability to apply interpersonal skills in establishing and maintaining successful working relationships with corporate personnel, project managers, staff, and other business enterprises and partners
Benefits
- AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan
- comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company
- professional development funds
- Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
proposal developmentcompliance matrixeditingproofreadingproposal outlinesgraphics presentationtime managementproblem-solvingresource integration
Soft Skills
organizational skillsinterpersonal skillsprofessional behaviorability to work under pressureability to adapt to changing priorities
Certifications
Secret DoD clearance