Proposal Coordinator

AEVEX Aerospace

Proposal Coordinator at AEVEX coordinating proposal development processes and ensuring compliance with requirements. Collaborating with teams to deliver high-quality proposals for national security projects.

Posted 4/16/2026full-timeRemote • Alabama, California, Ohio • 🇺🇸 United StatesJuniorMid-LevelWebsite

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Support the proposal managers through coordinating the proposal development process.
Support the creation of RFIs/SSNs, task orders, IDIQ proposals, Rough Order of Magnitude (ROM) requests, and other stand-alone proposals that may range from $5M-$150M in value
Ensure adherence to proposal development preparation guidelines, processes, methodologies, and associated business tools
Analyze requirements and ensures that proposals meet requirements by creating and maintaining compliance matrix documents.
Edit, standardize, proofread, or make updates to material prepared by other writers; eliminates inconsistencies in format or voice, typos, and grammatical and spelling mistakes
Build proposal outlines, creates folder structures, maintains proposal log, trackers, and oversees creation of proposal templates
Develop effective methods for presenting and organizing information within proposals, such as the use of tables and graphics
Coordinate proposal layout and outlines with SMEs and technical writers
Maintains records and files of work and revisions
Organize and attends proposal kickoff, drumbeat, color review, and gate review meetings
Assist with the production, reproduction, and binding/packaging of draft proposals, final proposals, and all hard/soft copies
Organize material and completes writing assignments according to set standards regarding order, clarity, conciseness, style, and terminology
Ensure proposals are delivered on time and in compliance with all RFP requirements
Performs other duties as required.
Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Requirements

What you’ll need

Security Clearance- Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.
Proficient MS Word and SharePoint, Excel required
Knowledge of other editing and publishing tools highly desired
Skills with graphics software packages such as Adobe Creative Cloud
Ability to work in high-pressure, deadline driven environments where priorities change quickly
Ability to learn and rapidly apply knowledge of the company's operations, corporate capabilities, and core competencies to develop strong proposals and marketing materials
Excellent time management and organizational skills
Proficient problem-solving and resource integration abilities
Ability to apply interpersonal skills in establishing and maintaining successful working relationships with corporate personnel, project managers, staff, and other business enterprises and partners

Benefits

Comp & perks

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan
comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company
professional development funds
Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

proposal developmentcompliance matrixeditingproofreadingproposal outlinesgraphics presentationtime managementproblem-solvingresource integration

Soft Skills

organizational skillsinterpersonal skillsprofessional behaviorability to work under pressureability to adapt to changing priorities

Certifications

Secret DoD clearance