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Admin Assistant – Travel Coordinator
AESGTravel Coordinator responsible for arranging and managing employee travel for AESG's operations. Collaborating with travel vendors and providing administrative support for travel compliance and efficiency.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in travel coordination, budget management, and vendor relationship management while ensuring compliance with company policies and providing exceptional customer service to employees.
Highest-signal resume keywords
Travel CoordinationBudget ManagementVendor Relationship ManagementTravel Policy ComplianceCustomer Service
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Travel Booking PlatformsExpense ManagementTravel Documentation PreparationTravel Itinerary ManagementNegotiation of Agreements
Soft Skills
Organisational SkillsCommunication SkillsCoordination Skills
Tools & Technologies
Microsoft OfficeERP SystemsTravel Management Systems
Industry Keywords
Travel ArrangementsAccommodation ManagementGround TransportationTravel BudgetsUAE Travel Coordination
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Responsible for managing and coordinating employee travel arrangements, including flights, accommodation, ground transportation, car rentals, and travel itineraries.
- Ensures smooth, cost-effective, and compliant travel operations across AESG group while providing administrative support to the Operations team and other departments.
- Handling all travel requirements for the group (Travel, accommodation, other requirements), including negotiation of agreements and set up of credit facilities worldwide.
- Assist in managing travel budgets and ensure compliance with company policies.
- Establish and maintain relationships with travel vendors and service providers to secure the best rates and services.
- Address and resolve travel-related issues such as cancellations, delays, or changes in plans.
- Prepare travel documentation and ensure all necessary approvals are obtained prior to booking.
- Educate employees on travel policies, travel tolls and ensure adherence to guidelines.
- Generating reports on travel expenses and trends for management review.
- Provide excellent customer service to employees and respond to inquiries related to travel.
Requirements
What you’ll need- Bachelor's degree or diploma in Business Administration, Hospitality, Tourism, or a related field.
- Minimum of 2–3 years' experience in travel coordination and administrative support within the UAE.
- Strong knowledge of travel booking platforms, travel policies, and expense management.
- Excellent organisational, communication, and coordination skills with the ability to manage multiple priorities.
- Proficient in Microsoft Office; experience with ERP and travel management systems is an advantage.
Benefits
Comp & perks- Health insurance
- Paid time off
- Professional development