Administrative Assistant

Advanced Energy

Administrative Assistant supporting nonprofit energy consulting operations in Raleigh through scheduling, document management, travel, and events. Coordinating office, workshop, vendor, and shipping activities.

Posted 8/11/2026full-timeRaleigh • North Carolina • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and OneNote, while effectively managing administrative tasks such as scheduling, data entry, and event coordination. Exhibits strong organizational skills and attention to detail, ensuring efficient support for business units and teams.

Highest-signal resume keywords

Microsoft Office ProficiencyEvent CoordinationData EntryOrganizational SkillsCustomer Service

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryDocument PreparationSpreadsheet ManagementCalendar ManagementAccounting Processes

Soft Skills

Attention to DetailPositive AttitudeInitiativeMultitaskingCommunication

Tools & Technologies

Microsoft TeamsWebExUSPSFedEx

Industry Keywords

Administrative SupportFacility ManagementEvent MarketingLogistics CoordinationConfidential Information Handling

About the role

Key responsibilities & impact

Welcome visitors, accept deliveries, provide information to callers, route callers, and distribute mail
Maintain calendars and scheduling for business units and teams
Create, update, and maintain documents, reports, files, presentations, graphs, spreadsheets, and mailing lists using Microsoft Office
Perform data entry into applicable platforms
Coordinate staff travel and lodging
Respond to customer, supplier, vendor, and public inquiries
Troubleshoot office equipment issues and support staff
Transcribe meeting minutes
Provide backup support for other administrative assistants
Assist with accounting processes, credit card reconciliations, deposits, check requests, invoices, data collection, preparation, and reporting
Prepare and disseminate surveys and compile information
Recommend and coordinate office product and service vendors
Assist with facility management coordination
Provide USPS and FedEx shipping support
Coordinate logistics for corporate events, workshops, and social activities
Assist with event marketing and process registrations
Negotiate, secure, and coordinate event venues and catering
Prepare and distribute event and workshop materials
Ship materials for off-site trainings, events, and conferences
Greet guests, direct attendees, prepare catering, and communicate with event participants
Attend offsite events or workshops as needed

Requirements

What you’ll need

High school diploma with 2+ years of administrative support experience required
Equivalent combination of education and relevant work experience may be considered
Proficiency with Microsoft Office, including Outlook, Word, Excel, and OneNote
Proficiency with virtual platforms, including Microsoft Teams and WebEx
Excellent organizational skills
Strong attention to detail
Initiative regarding assigned responsibilities
Ability to work independently with minimal direction
Positive attitude
Ability to multitask and prioritize many activities
Sensitivity when dealing with confidential information
Ability to work indoors in a normal office environment
Ability to remain stationary for long periods
Ability to operate computers, printers, and other office equipment
Ability to occasionally move around the office to access files, supplies, and machinery
Ability to exchange accurate information and communicate appropriately
Ability to occasionally lift or move boxes or objects weighing up to 25 lbs.

Benefits

Comp & perks

Career support and opportunities to expand expertise
Flexible hybrid schedules
An array of leave options
Supportive and respectful work environment
Culture of community and belonging
Equal employment opportunities
Reasonable accommodation for qualified individuals with disabilities and disabled veterans