General Administrator – Virtual Assistant

AcquireAI

General Administrator involved in back office operations and data entry tasks for OEP’s customers. Join Acquire Intelligence to support business processes in a dynamic environment.

Posted 7/22/2026full-timePasig City • 🇵🇭 PhilippinesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in back office operations, data entry, and customer service, with a strong focus on attention to detail and effective communication. Proficient in using Xero for accounting tasks and generating KPI reports to support business operations.

Highest-signal resume keywords

Xero Accounting SoftwareData EntryCustomer ServiceKPI ReportingAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryStatement ReconciliationInvoicingJob CreationQuote Follow UpAuditing ComplianceCollectionsReport GenerationMulti-TaskingComputer Skills

Soft Skills

Excellent Communication SkillsAttention to DetailMulti-Tasking

Tools & Technologies

Xero Accounting Software

Industry Keywords

Back Office OperationsCustomer ServiceB2B CallsJob ManagementCompliance Auditing

About the role

Key responsibilities & impact

Assist day to day operations for the members (OEP’s customers)
Mostly back office work and data entry
Covers data entry Xero (accounting software work)
Statement reconciliation
Inbox clearing and manages the work traffic coming in generic inboxes
Collections for customers/businesses
Job and quote creation
Quote follow up
Generic follow up – (Calling the members of a missing requirement, checking to confirm booking of a job & other clarifications)
Invoicing
Preparing all completed jobs to invoicing stage
Auditing technician’s compliance
Generating KPI reports
One off report requested by members
Receives after hours and/or regular calls depending on the member requirement
Makes outbound calls as needed (B2B calls)

Requirements

What you’ll need

Excellent written and verbal communication skills
Excellent multi-tasking skills
At least 1 year back office experience
Experience in customer service is favourable
Immediate to advanced computer skills
Attention to detail

Benefits

Comp & perks

HMO coverage for you and your family**
Yearly Kick Off Parties with major giveaways (like the car in 2023)
Get recognized through our ‘Value Awards’
Grow your career - yes, we love to promote internally
Do meaningful work and collaborate with the best
900 promotions given each year
2,700+ leadership training courses