Executive Assistant – Chief Operating Officer
Christianity Today
Job Level
Mid-LevelSenior
About the role
- Support executive leadership (CEO/COO/CFO) with administrative and strategic tasks
- Manage complex calendars across time zones and coordinate communications
- Plan, prioritize, and safeguard executive time; coordinate internal/external meetings; triage emails with clear next steps
- Prepare agendas, briefs, decks; capture minutes and track action items to completion
- Arrange domestic/international travel, visas, lodging, itineraries; process expense reports
- Draft and format correspondence, reports, and presentations; maintain executive files and SOPs
- Coordinate with Delivery, Sales, People/HR, and Finance; interface with clients and partners
- Provide light project management using Asana/Trello/Notion; track deadlines and status
- Coordinate offsites, all-hands, and vendor relationships
- HR/recruiting support as needed: interview scheduling, onboarding coordination, access requests
- Handle sensitive information with discretion and professionalism
Requirements
- 3+ years as Executive Assistant or similar supporting senior leadership (tech/services preferred)
- Advanced English (C1) — excellent written and verbal communication
- Expert with Microsoft 365 (Outlook/Teams/Word/Excel/PowerPoint)
- Familiarity with Asana/Trello/Notion
- Plus: ATS (Breezy), e-signature, and expense tools
- Strong prioritization, time management, and stakeholder communication
- High ownership, attention to detail, and problem-solving
- Bachelor’s degree preferred
