Executive Assistant

16VC

Executive Assistant maintaining operations for a venture capital firm. Organizing meetings, travel, and supporting internal teams with administrative tasks.

Posted 7/26/2026contractRemote • 🇺🇸 United StatesJuniorMid-Level💰 $500 - $1,200 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time management skills while managing executive calendars and coordinating meetings across multiple time zones. Proficient in maintaining confidentiality and professionalism while providing administrative support and improving internal processes.

Highest-signal resume keywords

Executive Calendar ManagementMeeting CoordinationProficiency With Google WorkspaceStrong Written And Verbal CommunicationAttention To Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting Notes PreparationAgenda PreparationTravel CoordinationProcess ImprovementRecord MaintenancePresentation PreparationReport PreparationSpreadsheet ManagementVirtual Event CoordinationConfidential Information Handling

Soft Skills

Excellent Organizational SkillsTime ManagementProactive MindsetAbility To Work IndependentlyProfessionalism

Tools & Technologies

Google WorkspaceMicrosoft OfficeZoomSlackNotion

Industry Keywords

Executive AssistantOperations CoordinatorAdministrative AssistantInvestor RelationsInternal Operations

About the role

Key responsibilities & impact

Manage executive calendars, scheduling, and meeting coordination across multiple time zones
Organize investor, founder, and partner meetings
Prepare agendas, take meeting notes, and follow up on action items
Coordinate travel, accommodations, and itineraries when required
Support internal operations, documentation, and process improvements
Maintain organized records, files, and internal knowledge bases
Assist with preparing presentations, reports, and spreadsheets
Coordinate virtual events, webinars, and team meetings
Liaise with founders, investors, vendors, and external partners professionally
Handle confidential information with discretion
Provide general administrative support to the investment and operations teams

Requirements

What you’ll need

2+ years of experience as an Executive Assistant, Operations Coordinator, Administrative Assistant, or similar role
Excellent organizational and time management skills
Strong written and verbal communication in English
High attention to detail and ability to manage multiple priorities
Comfortable working independently in a remote environment
Proactive mindset with a strong sense of ownership
Ability to maintain confidentiality and professionalism
Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office, Zoom, Slack, and Notion or similar productivity tools

Benefits

Comp & perks

Fully remote work
Flexible working hours with overlap during core business hours
Opportunity to work closely with founders, investors, and high-growth startups
High ownership and autonomy
Collaborative, fast-paced environment with opportunities to learn and grow