Executive Assistant – Operations Coordinator

16VC

Remote Executive Assistant coordinating operations and supporting the leadership team at a venture capital firm. Managing executive calendars and organizing meetings, among other duties.

Posted 7/5/2026contractRemote • 🇺🇸 United StatesJuniorMid-Level💰 $500 - $1,200 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time management skills while managing executive calendars and coordinating meetings across multiple time zones. Proficient in maintaining confidentiality and professionalism while providing administrative support to investment and operations teams.

Highest-signal resume keywords

Executive Calendar ManagementMeeting CoordinationProficiency with Google WorkspaceStrong Written and Verbal CommunicationAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting Notes PreparationAgenda CreationTravel CoordinationProcess ImprovementPresentation PreparationReport PreparationSpreadsheet Management

Soft Skills

Excellent Organizational SkillsTime ManagementProactive MindsetAbility to Work IndependentlyProfessionalism

Tools & Technologies

Google WorkspaceMicrosoft OfficeZoomSlackNotion

Industry Keywords

ConfidentialityInvestor RelationsOperations SupportVirtual Events CoordinationRemote Work

About the role

Key responsibilities & impact

Manage executive calendars, scheduling, and meeting coordination across multiple time zones.
Organize investor, founder, and partner meetings.
Prepare agendas, take meeting notes, and follow up on action items.
Coordinate travel, accommodations, and itineraries when required.
Support internal operations, documentation, and process improvements.
Maintain organized records, files, and internal knowledge bases.
Assist with preparing presentations, reports, and spreadsheets.
Coordinate virtual events, webinars, and team meetings.
Liaise with founders, investors, vendors, and external partners professionally.
Handle confidential information with discretion.
Provide general administrative support to the investment and operations teams.

Requirements

What you’ll need

2+ years of experience as an Executive Assistant, Operations Coordinator, Administrative Assistant, or similar role
Excellent organizational and time management skills
Strong written and verbal communication in English
High attention to detail and ability to manage multiple priorities
Comfortable working independently in a remote environment
Proactive mindset with a strong sense of ownership
Ability to maintain confidentiality and professionalism
Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office, Zoom, Slack, and Notion or similar productivity tools

Benefits

Comp & perks

Fully remote work
Flexible working hours with overlap during core business hours
Opportunity to work closely with founders, investors, and high-growth startups
High ownership and autonomy
Collaborative, fast-paced environment with opportunities to learn and grow