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Executive Assistant – Operations Coordinator
16VCRemote Executive Assistant coordinating operations and supporting the leadership team at a venture capital firm. Managing executive calendars and organizing meetings, among other duties.
About the role
Key responsibilities & impact- Manage executive calendars, scheduling, and meeting coordination across multiple time zones.
- Organize investor, founder, and partner meetings.
- Prepare agendas, take meeting notes, and follow up on action items.
- Coordinate travel, accommodations, and itineraries when required.
- Support internal operations, documentation, and process improvements.
- Maintain organized records, files, and internal knowledge bases.
- Assist with preparing presentations, reports, and spreadsheets.
- Coordinate virtual events, webinars, and team meetings.
- Liaise with founders, investors, vendors, and external partners professionally.
- Handle confidential information with discretion.
- Provide general administrative support to the investment and operations teams.
Requirements
What you’ll need- 2+ years of experience as an Executive Assistant, Operations Coordinator, Administrative Assistant, or similar role
- Excellent organizational and time management skills
- Strong written and verbal communication in English
- High attention to detail and ability to manage multiple priorities
- Comfortable working independently in a remote environment
- Proactive mindset with a strong sense of ownership
- Ability to maintain confidentiality and professionalism
- Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office, Zoom, Slack, and Notion or similar productivity tools
Benefits
Comp & perks- Fully remote work
- Flexible working hours with overlap during core business hours
- Opportunity to work closely with founders, investors, and high-growth startups
- High ownership and autonomy
- Collaborative, fast-paced environment with opportunities to learn and grow
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Meeting Notes PreparationAgenda CreationTravel CoordinationProcess ImprovementPresentation PreparationReport PreparationSpreadsheet Management
Soft Skills
Excellent Organizational SkillsTime ManagementProactive MindsetAbility to Work IndependentlyProfessionalism