Paralegal

• Interacting with internal and external stakeholders
• Plans and organizes tasks and work responsibilities to achieve objectives
• Process incoming and outgoing communications in IP management software
• Review and file prosecution-related documents with the USPTO
• Coordinate and facilitate instructions to foreign agents to meet deadlines
• Manage, create and maintain documents on behalf of customers
• Prepare documents for signature and collaborate with customer contacts
• Maintain customer docket and run reports as appropriate
• Develop and maintain knowledge of domestic and international intellectual property office rules and procedures
• Assist in establishing policies and procedures for quality improvement
• Document and track daily work in the time-tracking system

Senior IP Admin Analyst – Patent Paralegal, Docketing

• Providing filing & prosecution support through docketing, paralegal services, Recordals, Information Disclosure Statements (IDS), and/or reference management to customers
• Interacting with internal and external stakeholders, expresses ideas, organizes and delivers information appropriately in a virtual, highly matrixed and global environment
• Plans and organizes tasks and work responsibilities to achieve objectives
• Adheres to organizational policies and procedures
• Process incoming and outgoing domestic and international communications in IP management software
• Routinely review and file prosecution related documents with the USPTO for all stages of prosecution
• Coordinate and facilitate timely instructions to foreign agents in order to meet deadlines for non-US patent or trademark prosecution deadlines
• Manage, create and maintain documents on behalf of customers as per their directions including but not limited to scanning and filing of incoming documents, retrieving, sending requested documents to customers, unfiled matters, file intakes and file transfers
• Prepare documents for signature and collaborate with customer contacts to fulfill requirements of various patent offices as requested
• Maintain customer docket and run reports as appropriate and correspond internally and externally regarding deadlines and status of applications
• Develop and maintain a working knowledge of domestic and international intellectual property office rules and procedures
• Assist in establishing policies and procedures to ensure quality improvement efforts will meet or exceed internal and external customer needs and expectations
• Document and track daily work in time-tracking system within prescribed deadlines and SLA’s

Senior IP Admin Analyst – Patent Paralegal/Docketing

• - Conduct scripted intake calls with prospective clients
• - Ask qualification questions using a provided framework
• - Record and coordinate call transcripts for internal use
• - Collect and organize client documentation within OneDrive
• - Maintain accurate intake records and organized digital files
• - Communicate professionally and efficiently with prospective clients
• - Follow established workflows and processes with minimal supervision

Paralegal, Intake Specialist – ERTC

• Provide assistance to attorneys in fact investigation, witness interviews, drafting pleadings and correspondence, legal research, document preparation and production, database management, docketing/case management, and overall client service.
• Prepare materials for and assist in preparation for depositions, hearings, and trials and related proceedings, and attend same if needed.
• Pre-trial preparation and trial attendance.
• Prepare draft pleadings and discovery.
• Coordinate filing of pleadings/documents and arrange for service.
• Collect and summarize medical and/or other records.
• Assist with calendaring/docketing.
• Work with attorneys in multiple offices.
• Act as a liaison between clients, colleagues, and experts to ensure timely communication of case information and production of materials.
• Stay informed of developments in the product liability practice areas and the Paralegal industry.
• Maintain professional demeanor and attitude.
• Comply with firm policies.
• Sustain attention to detail and quality of work.
• Learn/develop technical proficiency in database use and management; internet/electronic research; and project folder/electronic file maintenance.
• Independently organize and manage files or delegate similar tasks to Paralegal Assistants or Information Governance and supervise same.
• Attend and participate in in-house CLEs.
• Mentor Paralegal Assistants.
• Anticipate attorney needs.
• Independently handle all key duties without supervision of another Paralegal or Senior Paralegal.
• Meet billable hour requirement of 1500 hours per year.

Mass Tort Paralegal, California

• Manage the general liability process in partnership with General Managers
• Assist with the intake, documentation, and coordination of claims, including general liability, auto, and employment-related matters
• Serve as a liaison with insurance carriers, adjusters, legal counsel, and internal stakeholders to ensure timely and accurate claim resolution
• Maintain complete and well-organized records of all claims and related correspondence
• Track, monitor, and manage renewal schedules for occupational, contractor, and state licenses
• Ensure licenses remain current and compliant with all applicable local, state, and federal regulations
• Prepare and review legal documents, correspondence, and reports related to claims and licensing
• Support the HR Director with subpoenas, EEOC inquiries, and other employment-related legal matters
• Generate routine and ad hoc reports related to claim status, trends, and compliance metrics
• Provide guidance and support to internal teams on claims procedures and licensing requirements as needed

Licensing Specialist, Paralegal

• Support all phases of litigation and claims, including case management, document management, organization, and delivery of information and documentation to outside counsel and Third-Party Administrators.
• In conjunction with Legal Counsel, review Pleadings and coordinate Discovery responses.
• Create and maintain internal case files through iManage.
• Manage Legal vendors and litigation billing process.
• Draft, issue and track legal holds.
• Draft, review, edit, package and proofread correspondence and reports; screen, analyze and respond to incoming correspondence.
• Assist with responses to letters of representation, records requests, and subpoenas.
• Assist with identification and implementation of new legal technology initiatives.
• Assist in creation and maintenance of legal department policies and procedures.
• Serve as a Notary Public.
• Support special projects and initiatives, and perform other duties as assigned.

• Conducts legal research to support the organization's law related initiatives
• Reviews and edits legal documents to ensure accuracy and completeness
• Maintains files, databases and systems to collect, store, and reviews data on litigation

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