Paralegal

• Co-owning and managing key corporate governance processes, including the preparation and review of selected sections of our Integrated Annual Report, the preparation of the annual shareholders’ meeting of Ontex Group NV, and Board and shareholders' meetings of group subsidiaries
• Maintaining and keeping up to date all corporate records, including shareholder registers, corporate governance overviews, corporate officer appointments, and powers of attorney across the group, and drafting recurring corporate documentation such as board and general meeting minutes, resolutions, and other corporate filings
• Supporting the legal team on corporate and financial transactions by coordinating corporate due diligence requests, managing data rooms, supporting transaction and project management (including action list follow-up and closing mechanics), and liaising with external counsel, banks, notaries, and directors of group companies
• Supporting contract management activities, including maintaining contract databases, tracking key contract dates and renewal deadlines, and conducting first-line reviews of recurring agreements (including NDAs and standard commercial agreements) against internal standard positions and approved templates, leveraging legal AI tools to enhance efficiency and consistency
• Providing administrative and organizational support for the group-wide compliance function, including assisting with the maintenance of compliance policies and procedures, supporting compliance monitoring and reporting activities, and coordinating key compliance processes such as the internal whistleblowing system and the third-party screening tool
• Supporting legal operations initiatives, including the implementation and management of legal technology tools (e.g., contract management systems, data room platforms, AI tools), management of external counsel billing and matter tracking, and contributing to the continuous optimization of legal and compliance processes and workflows
• Providing ad hoc legal and administrative support to the General Counsel and Legal & Compliance team members as required, including support on strategic projects, regulatory inquiries, and other matters as they arise

Group Paralegal

• Jouw uitstekende computerskills en gedrevenheid om bij te leren zorgen ervoor dat je de werking van ons platform al snel helemaal onder de knie hebt
• De digitale communicatie met alle externe partijen mogen we met een gerust hart aan jou toevertrouwen
• Je start nieuwe dossiers op en doet de nodige opzoekingen die daarbij horen
• Je volgt ook lopende dossiers stipt op en als het moet bijt jij je erin vast tot er duidelijkheid is
• Je gaat steeds constructief op zoek naar een oplossing
• Je anticipeert op mogelijke problemen en dankzij jouw nauwkeurigheid bevatten dossiers steeds alle nodige stukken
• Uit dossiers die vlot worden afgehandeld haal je voldoening
• Je werkt daarom graag actief mee aan de uitbouw van onze exponentiële groei

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Group Paralegal

Allround Juridisch Medewerker