Meeting Planner

• Source hotels, meeting space, and transportation.
• Source Air Charters when requested.
• Provide hotels with Rooming lists, revisions, and team itineraries.
• Request and review final folios and invoices and provide to Coach/University
• Source meeting space, team meals and AV requirements.
• Program management from concept to completion; to include meeting and striving to exceed program goals, and objectives, contracting with suppliers, creating cost estimates.
• Lead discovery calls to engage customer and learn about the meeting needs focusing on the goals and objectives of the program.
• Include all internal stakeholders.
• Make destination recommendations; submit eRFP’s through Cvent for a diverse group of customers with consideration of the program goals, objectives, budget, and space
• Produce accurate documents/reports for clients and vendors in conjunction with account needs.
• Conduct effective vendor negotiations and contract execution to include terms, due dates, cost savings and concessions for hotel/venue, ground transportation, DMC, audio-visual production, food & beverage,
• Facilitate contract execution between the parties in a timely
• Provide meeting owner/requester a summary of all terms, due dates, total costs and deposits to meet and exceed program timelines and deadlines.
• Record accurate budget, cost, savings, and contract execution in Cvent or applicable.
• Ability to travel on-site with programs as needed.
• While on-site, employee should maintain a professional demeanor and project a positive reflection of Travel and Manage program reconciliation, invoicing, accounts payable, and accounts receivables. for each program; when applicable.
• Follow-up to ensure timely payment processing and revenue reconciliation.
• Provide exceptional service and manage the relationship with the meeting owner.
• Proactively offer professional recommendations to the client based on industry knowledge. and expertise.
• Secure repeat business.
• Other duties as assigned.

Meeting Planner jobs in Australia

See all jobs on JobTailor

Meeting Planner