Legal Assistant

• Update internal Firm systems and external client systems within the expected timeframes
• Sort, scan, categorize, label, digitally file and properly organize legal documentation
• Complete assigned work queue items in the designated timeframes
• Grasp and retain basic legal concepts and terminology that impact ability to produce accurate work product
• Assist with preparing various required items for court appearances
• Review incoming documents and disperse to appropriate parties
• Communicate professionally through various platforms: phone, email, internal/external messaging systems timely
• Timely complete all assigned trainings in the Firm LMS
• Additional duties as assigned

Legal Assistant II

• Supports the foreclosure team by coordinating and managing the service of legal documents in accordance with court rules and deadlines
• Prepare service packets, work with process servers and other vendors to ensure timely delivery of legal documents
• Drafting, preparing, and formatting service of process legal documents including summons, complaints, subpoenas, and other court filings
• Assemble service packets and transmit documents to process servers
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence
• Developing and maintaining congenial relationships with business associates and clients
• Communicating with process servers on status of service and ensuring service completion
• Providing exceptional customer service to clients at every level of interaction
• Proofreading the legal documents as required
• Providing support to attorneys in a high volume, time sensitive atmosphere
• Providing regular and timely client status updates, as well as continual follow-up on outstanding documents and or services
• Performing other duties and responsibilities as needed

In-Service Process Legal Assistant

• Performs legal and secretarial tasks for assigned attorney(s), with supervision and oversight from their leader
• Maintains schedules and calendar for assigned attorney(s)
• Composes a variety of correspondence, pleadings and various legal forms
• Coordinates time and location of multi-party appearances, including depositions, arbitrations, mediations, Independent Medical Exams (IME’s) meetings and site inspections
• Answers telephone calls, emails and handles client inquiries
• Receives and processes incoming mail
• Contacts clients, witnesses, court reporters, interpreters, claims personnel, and others to confirm scheduled appearances as instructed by assigned attorney(s)
• Maintains a thorough knowledge and keeps up-to-date with court rules and legal deadlines

• Prepare, edit, format, and proofread complex legal documents.
• Create and update Tables of Contents (TOCs), Tables of Authorities (TOAs), pleadings, briefs, and other legal filings.
• Convert, format, and troubleshoot documents across multiple platforms and applications.
• Provide helpdesk support for document-related and software application issues.
• Assist attorneys and staff with document production requests and technical questions.
• Maintain a high level of accuracy and quality while meeting strict deadlines.
• Communicate professionally and effectively with attorneys, staff, and management.
• Stay current with technology and software enhancements to serve as a firm resource for document preparation best practices.
• Provide general administrative and office support as needed.

Legal Document Specialist – Word Processing

• Maintain and update client records in Clio Grow and Clio Manage
• Support client intake and onboarding processes
• Contact existing clients regarding case updates
• Answer incoming phone calls and manage client inquiries
• Support daily administrative and client service tasks within the firm
• Ensure timely follow up and consistent client engagement
• Coordinate communication between clients and the legal team
• Assist in the preparation and sending of invoices
• Follow up with clients regarding invoices and trust related requests
• Book new client consultations and manage scheduling.

Legal Assistant jobs in Florida

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Legal Assistant II

In-Service Process Legal Assistant

Legal Assistant

Legal Document Specialist – Word Processing

Legal Assistant – Estate Planning