Facilities Coordinator

• Manage real estate operations communications with landlords, vendors, and internal teams
• Ensure lease documentation is accessible and accurate
• Audit the client’s internal real estate database to confirm lease data accuracy and resolve discrepancies
• Coordinate furniture purchasing, shipping, delivery, and installation
• Ensure furniture and equipment assets are logged in client’s internal asset management tracker to ensure compliance
• Request Certificates of Insurance (COIs) for new offices and provide certificates to landlords as needed
• Support landlord/vendor accounts payable setup
• Communicate fully executed lease terms to client’s internal partners
• Coordinate utility activations and terminations; partner with utility aggregators to ensure account creation and payment

Facilities Coordinator ensuring operational details run smoothly for JLL offices

Facilities Coordinator at JLL managing real estate operations and ensuring smooth operations across client field offices. Collaborate with landlords, vendors, and internal teams for compliance and organization.

• Under general supervision, wholly responsible for all aspects that pertain to your designated customer account/s.
• Conduct telephonic and electronic follow up and closing functions for open work orders on dedicated National/Supplier Management Accounts in order to meet the contractual obligations of each client.
• Intent is to ensure work orders are completed on time.
• Handle daily customer communications which includes but is not limited to keeping customers informed of work being performed at their location, providing updates to customers, and handling escalations.
• Handle all AP, billing and service provider escalations/issues for designated customer
• Perform administration support including; ordering, vendor management, scheduling, reporting, Purchase Order coordination and any other such task assigned by supervisors.
• Provide administrative, technical direction, and supervision to subcontracts in completing work assignments.
• Interface with all departments to ensure all equipment is operating properly and that there is no disruption of service.
• Respond to request for maintenance and repair of facilities to include: Heat ventilation & Air Conditioning, Security Components, IT equipment, emergency situations affecting the facilities, Etc.
• Maintain sufficient records, files, controls, and procedures to ensure management and work production.
• Maintain a strong safety program within EFS Guidelines.
• Maintain effective communications with employees, management, contractors, customers.
• Conduct daily/weekly reporting on open work orders for supervisor review.
• Keep accurate files of all office related issues, ensuring files are up to date and complete.
• Communicate with supervisor on the work performed and preventive maintenance.
• Attend weekly staff meeting and safety training.

Facilities Coordinator managing customer accounts and support for maintenance services

Facilities Coordinator – Temp

Facilities Coordinator overseeing customer accounts and ensuring timely maintenance services. Performing administrative duties and managing communications with clients and subcontractors.

Facilities Coordinator jobs in Virginia

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Facilities Coordinator

Facilities Coordinator – Temp