Controller

• Overseeing the financial management of grant-funded projects
• Ensuring compliance with donor requirements and organizational policies
• Coordinate, compile, draft, and edit high-quality financial reporting
• Develop comprehensive project budgets
• Develop Monthly, Quarterly, Biannually, and Yearly Financial Reports
• Analyze financial information to assess project performance
• Providing training and technical assistance to project staff
• Identify opportunities for innovation and improvement in grant management processes

Project Controller

• Is responsible for recording and accounting for daily transactions, maintaining required files and other documentation serving as evidence of transactions.
• Prepares monthly financial reports for PAX headquarters and internal management reports for the Program Director containing budget to actual expenditure information.
• Performs processing of general and administrative expenses allocations, monthly accruals, and recording of adjusting and reclassification journal entries, if necessary.
• Maintains filing system for financial systems across budget lines and projects, including but not limited to external grant documentation, vendors, and other financial documents.
• Is responsible for month-end adjusting journal entries and monthly bank reconciliation.
• Is responsible for cash flow projections, monitors cash flow and request funds from PAX headquarters as needed.
• Prepares and analyzes monthly budget to actual variance reports per budget projects, including external funded projects.
• Works with the Broomfield Controller to complete year-end closing process and annual inventory.
• Prepares and submits reports and filings in compliance with any Austrian government laws.
• Assists VP of Finance & Admin on other financial and admin matters.
• Ensures the field office’s compliance with PAX headquarters established policies and procedures.
• Support the development and maintenance of finance and accounting systems and processes that meet the financial management needs of PAX.
• Works with the Program Director and Deputy Director of any programs based in Vienna or with staff based in Vienna to coordinate the budgeting processes in collaboration with the VP of Finance & Admin.
• Work in coordination with the VP of Finance & Admin and Operations department to develop a risk management framework.
• Is responsible for financial and administrative matters for all grants received : overall point of contact internally and for the external funders; grant deadlines and other routine matters for program staff.
• Ensures PAX complies with all terms and conditions of external signed grant agreements, including financial compliance, procurement, and reporting.
• Is responsible for high-quality financial reporting to external funders.
• Provides financial input into proposals and budgets related to new grants and coordinates the grant budget approval with the VP of Finance & Admin.
• Is responsible for financial reporting and proper close out of external grants.
• Is responsible for monthly payroll processing.
• Oversees the reconciliation of vacation accruals.
• Timely follows up on employer tax-related notices.
• Supports People and Culture Department with logistics of onboarding (and offboarding) new hires into the Austrian Office.
• Is responsible for Austrian residence and work permits for new hires as necessary.
• Is responsible for all matters related to the administration of local contracts of operational nature, including office space and facilities.
• Is responsible for management of the office environment, including IT inventory, according to PAX standards and Austrian law.
• Is responsible for general facilities management and upkeep.
• Is responsible to manage contracts for Vienna-based programmes.

Assistant Controller – European Operations

• Verantwortung für operative Controlling-Teilbereiche und zeitgerechte Durchführung begleitender Controlling-Aktivitäten
• Aktive Mitwirkung bei Monats-, Quartals- und Jahresabschlüssen sowie im Projektcontrolling
• Weiterentwicklung und Optimierung von Steuerungs-, Reporting- und Controlling-Instrumenten
• Identifikation von Handlungsschwerpunkten in Zusammenarbeit mit Fachabteilungen und Umsetzungsbegleitung
• Erstellung entscheidungsrelevanter Analysen, Investitions- und Wirtschaftlichkeitsrechnungen
• Selbständige Entwicklung von Reports, KPIs und Steuerungswerkzeugen in Abstimmung mit Stakeholdern
• Übernahme der Verantwortung für ein Tochterunternehmen im Ausland

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Project Controller

Assistant Controller – European Operations

Controller