Bookkeeper

• Answer phones and handle all basic inquiries (refunds, location/directions, updating clients’ contact info, documents still needed, etc)
• Set up conference calls and/or appointments for tax accountants.
• Provide clients with tax results (processed and rejections)
• Take and process all types of payments over the phone from clients.
• Transmit returns to IRS and pull E-File acceptances.
• Send vouchers to clients.
• Contact client for any missing information to complete tax returns
• Initial point of all drop box tax returns (Open/Organize/Create folder/Scan /Create Control Sheet and ensure all documents are received for processing/Contact client for any missing documents/upload to client database software once completed
• Updating client database with incoming completed tax returns and notices
• Assemble completed tax documents for clients.
• Update and maintain Excel lists.
• Assist in outgoing mail- assemble, stamp etc.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence.
• Create and maintain filing systems, both electronic and physical
• Assist with making copies, organizing documents/folders, creating packages/mailings, faxes.

• Ensure invoice images and supporting documents are accurate
• Enter invoice details into Ferguson’s ERP by using accounts payable 3-way match process
• Investigate and resolve problems and inquiries
• Ability to identify different accounting document types
• Assist with other Ad Hoc Accounts Payable duties
• Calculate and apply accurate payment terms to vendor invoice entries
• Accurately bill customers for products and services
• Advanced problem-solving concerning unit of measure differences and other research as necessary
• Review entries for duplication
• Interact with outside vendors to ensure accurate processing of invoices
• Maintain consistency of adherence to accounts payable policies and goals
• Provide elevated levels of support at Month End as well as Year End
• Provide unparalleled customer service to both internal and external customers
• Support corporate programs, goals, and initiatives of the company
• Work in a collaborative manner within Accounts Payable and other Ferguson departments
• Participate in associate meetings and communicates any concerns to management
• Represent the company in a professional manner, ensuring quality customer service
• Abide by all policies, rules, and regulations of the company including all applicable safety rules, regulations, and procedures

Accounts Payable Coordinator – Entry

• Process high‑volume invoices and receipts with accuracy and compliance to ensure payment on time to meet service level agreements
• Analyze and reconcile supplier accounts to resolve discrepancies and ensure payment accuracy and strong vendor relationships
• Collaborate with internal partners across Finance, Procurement, and Stores to resolve supplier inquiries
• Maintain accurate, well‑organized documentation while ensuring compliance with internal controls and financial regulations
• Utilize accounts payable systems and tools to manage priorities, meet deadlines, and improve processing efficiency
• Support continuous improvement initiatives that enhance accuracy, reduce cycle time, and deliver excellent service to suppliers and internal customers

Bookkeeper jobs in Virginia

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Bookkeeper

Accounts Payable Coordinator – Entry

Accounting Assistant 2 – Invoice Processing Specialist