Bookkeeper

• Manage duties of cash entry-AR, cash-balancing daily reports, posting journal entries, etc.
• Provide functional system support related to Accounts Receivable processes within multiple ERP systems
• Balance all cash entries and reconcile all companies
• Run appropriate reports and distribute to management
• Assist other teams with cash posting, accounts/problems, journal entries, etc.
• Maintain all A/R files including cash receipts, reports, and bank statements
• Monitor general ledger accounts and journal entries throughout the month and month-end closing
• Process incoming payments to the appropriate customer accounts
• Prepare and submit necessary monthly reports to management regarding cash entry and cash balancing
• Complete a wide range of other department duties within the full cycle of order to cash for the lines of business assigned

Accounts Receivable Coordinator

• Manage all aspects of the accounts payable and accounts receivable processes.
• Conduct regular bank and credit card reconciliations to ensure accuracy.
• Prepare and process invoices, expense reports, and payments in a timely manner.
• Maintain the general ledger and ensure all financial transactions are properly recorded.
• Assist in the preparation of financial reports, such as profit and loss statements and balance sheets.
• Support the finance team with month-end and year-end closing procedures.
• Ensure compliance with financial policies and relevant regulations.
• Handle payroll processing and address any related queries.

• Independently supports day-to-day accounting operations in alignment with Circa’s mission and core values
• Supports the monthly close process in QuickBooks, including journal entries, account reconciliations, and bank reconciliations
• Manages Accounts Payable by analyzing, coding, securing approvals for, and entering vendor and freelancer invoices in the accounting system
• Processes and reviews corporate credit card activity, collecting documentation, allocating expenses accurately to projects and GL classifications
• Assists in tracking and managing Circa renewals, including subscriptions, website hosting, and domain registrations
• Maintains organized and accurate physical accounting files within the office
• Monitors weekly Workfront time sheet submissions for staff and freelancers
• Maintains compliance and supports accuracy and efficiency in financial reporting
• Participates in special projects or analysis as identified by Finance leadership

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Accounts Receivable Coordinator

Bookkeeper

Accountant/Bookkeeper