Bookkeeper

• Manage and maintain accurate financial records
• Enter accounts payable transactions
• Enter accounts receivable transactions
• Enter food donation transactions
• Run biweekly payroll

• Ensures that CHA financial obligations are fulfilled in a timely manner by processing and paying properly authorized purchases expeditiously.
• Records payments in the appropriate general ledger account; ensures that liability accounts associated with accounts payable are reconciled, and that all adjustments are recorded to the general ledger.
• This position keeps records of financial transactions for the Authority, using calculator and computer system.
• Verifies, allocates, and posts details of business transactions to appropriate accounts in journals or computer files from documents, such as sales slips, invoices, receipts, check stubs, and computer print‐outs.
• Summarizes details in separate ledgers of computer files and transfers data to general ledger.
• Reconciles and balances accounts.
• Reviews all invoices for accuracy, compliance with the terms of the purchase order, available purchase order balances, correct and complete general ledger account coding, and payment approval.
• Reconciles liability accounts associated with accounts payable ensure balances on AP liability accounts are accurate.
• This position will review and update weekly aging report for management staff and will provide management with history, follow‐up or other pertinent information including data leading up to the escalation of problem invoices.
• Reviews and processes travel requests and advances including arranging and finalizing travel plans for authorized travelers, ensuring business-related travel is properly approved and in compliance with CHA travel policy.
• This position interacts internally with CHA staff authority‐wide regarding payment issues or concerns. Internal contacts include outside vendors to request and provide information regarding the status of invoices.

Accounts Payable Bookkeeper

• Process and manage vendor invoices across contract manufacturers, 3PLs, freight providers, marketing agencies, brokers, and professional services.
• Manage incoming payments from wholesale retail, marketplace, and DTC partners.
• Reconcile customer accounts and follow up on outstanding invoices across multiple retailer payment cycles and terms (Net 30 through Net 90, EOM, and variations).
• Support cash flow tracking and weekly cash position reporting.
• Code, validate, dispute, and recover retailer deductions and chargebacks across retailer portals, including shortages, pricing discrepancies, compliance penalties (OTIF, ASN, label, routing), co-op and MDF, new store allowances, slotting, scan based trading adjustments, and post audit claims.
• Distinguish valid trade spend from invalid deductions; file disputes with supporting documentation and track recovery through resolution.
• Reconcile broker commission accruals, sales reports, and deduction pass-throughs with third party sales representation firms.
• Read and interpret standard EDI transactions (810, 850, 856, 812, 820) in coordination with 3PL and EDI service providers.
• Reconcile Amazon settlements, fees, refunds, chargebacks, reimbursements, and lost or damaged inventory claims against Seller Central and bank deposits.
• Perform monthly reconciliations across all bank accounts and credit cards. Identify and resolve discrepancies.
• Prepare and complete the monthly close process in QuickBooks Online, including standard and recurring journal entries, accruals, prepaid amortization, and deferred revenue schedules.
• Maintain multi-state sales tax through Avalara or TaxJar, including returns preparation, filing coordination, and reconciliation.
• Produce gross to net revenue bridges by channel, capturing trade spend, deductions, returns reserves, and allowances.

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Bookkeeper

Accounts Payable Bookkeeper

Accounts Receivable Specialist / Bookkeeper