Bookkeeper

• The Bookkeeper will join the Sr. Director of Finance as part of the organization’s accounting, finance, and business administration function
• Assist in month-end closing procedures
• Help with accounting entries
• Manage outsourced accounts payable
• Contact vendors
• Assist with fixed asset schedules
• Provide other financial duties
• Offer administrative support to the Sr. Director of Finance
• Serve as a helpful accounting internal resource to staff
• Perform other administrative tasks as needed to support the organization’s operations

• Process high-volume accounts payable invoices with accuracy and attention to detail
• Prepare vendor payments and ensure invoices are processed in a timely manner
• Match purchase orders to invoices and resolve invoice discrepancies
• Communicate with vendors regarding invoice and payment-related questions
• Monitor accounts payable aging and support month-end processing deadlines
• Support billing activities and related accounting documentation
• Match proof of delivery documentation within the accounting system
• Review open purchase order reports to ensure accounting records are complete
• Select the appropriate general ledger account when processing invoices
• Compile supporting documentation for accounting activities as requested
• Perform high-volume data entry while maintaining accurate financial records
• Assist the accounting team with additional administrative and accounting support as needed
• Complete occasional local mail pickups, bank deposits, and check runs as needed

Bookkeeper – Accounts Payable

• Manage and maintain accurate financial records
• Enter accounts payable transactions
• Enter accounts receivable transactions
• Enter food donation transactions
• Run biweekly payroll

• Ensures that CHA financial obligations are fulfilled in a timely manner by processing and paying properly authorized purchases expeditiously.
• Records payments in the appropriate general ledger account; ensures that liability accounts associated with accounts payable are reconciled, and that all adjustments are recorded to the general ledger.
• This position keeps records of financial transactions for the Authority, using calculator and computer system.
• Verifies, allocates, and posts details of business transactions to appropriate accounts in journals or computer files from documents, such as sales slips, invoices, receipts, check stubs, and computer print‐outs.
• Summarizes details in separate ledgers of computer files and transfers data to general ledger.
• Reconciles and balances accounts.
• Reviews all invoices for accuracy, compliance with the terms of the purchase order, available purchase order balances, correct and complete general ledger account coding, and payment approval.
• Reconciles liability accounts associated with accounts payable ensure balances on AP liability accounts are accurate.
• This position will review and update weekly aging report for management staff and will provide management with history, follow‐up or other pertinent information including data leading up to the escalation of problem invoices.
• Reviews and processes travel requests and advances including arranging and finalizing travel plans for authorized travelers, ensuring business-related travel is properly approved and in compliance with CHA travel policy.
• This position interacts internally with CHA staff authority‐wide regarding payment issues or concerns. Internal contacts include outside vendors to request and provide information regarding the status of invoices.

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Bookkeeper

Bookkeeper – Accounts Payable

Bookkeeper

Accounts Payable Bookkeeper