Assistant

• Brindar soporte operativo y administrativo a diferentes áreas de la organización.
• Realizar seguimiento a requerimientos, solicitudes y actividades asignadas, asegurando su correcta gestión y trazabilidad.
• Gestionar y actualizar bases de datos, documentos, reportes y herramientas internas.
• Apoyar procesos relacionados con clientes, comercios, aliados estratégicos y proveedores.
• Coordinar actividades entre diferentes equipos de la compañía, facilitando la comunicación y colaboración.
• Apoyar la documentación y mejora continua de procesos internos.
• Elaborar y consolidar reportes operativos e indicadores básicos de gestión.
• Dar soporte en tareas administrativas generales, control documental y seguimiento de pendientes.
• Apoyar procesos de onboarding y actividades administrativas cuando sea requerido.
• Escalar oportunamente novedades o situaciones que puedan impactar la operación.
• Velar por el cumplimiento de políticas internas y buenas prácticas organizacionales.

General Assistant supporting administrative operations at digital payments company

General Assistant

General Assistant providing administrative support across teams at digital payments company. Ensuring efficient operations and effective communication throughout the organization.

• Support the execution and follow-up of brand events and training sessions across multiple countries
• Assist in planning and coordinating training schedules alongside the Training Administrator
• Provide on-site and remote support for events, including low-demand sessions and special activities
• Ensure proper logistics and execution of in-person events for seamless delivery
• Handle travel arrangements, including flight bookings and accommodation for events
• Coordinate instructor per diems (viáticos), especially for Ecuador, and track cash advances across countries
• Support the Project Coordinator in updating planning changes prior to submission to the client
• Ensure all logistical components are aligned and delivered on time
• Assist in budget preparation for events and monitor execution against planned costs
• Track and manage feeding costs (FEE adjustments) related to in-person training sessions by country
• Maintain and update the Master File with cost tracking, invoicing data, and expense records
• Record credit card expenses, transportation (Uber), and other operational costs accurately
• Validate billing information for client charging, including fees, overtime, logistics, and freelancer costs
• Support the issuance of entry sheets in coordination with the Project Manager and track invoice submission
• Assist in onboarding new suppliers by collecting required documentation
• Source, confirm, and follow up on supplier payments
• Prepare cost reports and summaries for events
• Identify opportunities to improve operational efficiency and support GP Strategies.
• Ensure data accuracy and organization across all tracking files and documentation

Training Assistant coordinating events and logistics for automotive client across Colombia, Peru, and Ecuador

Training Assistant

Training Assistant coordinating events and logistics for an automotive client across Colombia, Peru, and Ecuador. Focused on operational execution and administrative support within a diverse environment.

• Apoyar los procesos de comercio exterior y logística
• Asegurar la correcta gestión documental, creación de pedidos, costeo, facturación y control de operaciones
• Gestionar procesos de Comercio Exterior, incluyendo revisión de facturas y registro en archivos de control
• Crear y gestionar pedidos de producto terminado y repuestos en sistemas (ISCALA)
• Realizar y validar liquidaciones de importación
• Controlar y validar diferencias entre costos estimados y facturación de importaciones
• Asignar costos de importación (PEC)
• Gestionar órdenes de compra internacionales y actualizar información clave de pedidos
• Participar en proyectos y actividades de Lean Thinking (EAI – Electrolux Always Improve)

Andean Spare Parts Assistant supporting logistics and foreign trade processes

Spare Parts Assistant

Andean Spare Parts Assistant at Electrolux handling foreign trade and logistics processes. Ensuring documentation, orders, and import validations for timely product delivery.

Assistant jobs in Colombia

See all jobs on JobTailor

General Assistant

Training Assistant

Spare Parts Assistant