Administrative Assistant

• Provide backup coverage for the intake coordinator during absences, vacations, or emergencies.
• Answer inbound calls from potential new clients and handle occasional outbound follow-ups.
• Assist with client intake, pre-qualifying leads, and recording client information.
• Follow up with prospects and confirm appointment details.
• Cross-train in Lawmatics CRM for intake functions.
• Draft, proofread, and edit documents, letters, and email templates.
• Manage, update, and format referral lists by state/county; confirm contact details with external partners.
• Handle simple correspondence, such as appointment confirmations and referral communications.
• Assist with note-taking during consultations and meetings.
• Create and manage action items and to-do lists in Asana.
• Provide light scheduling support, including booking meetings and setting reminders.
• Support general administrative tasks as needed.

Administrative Assistant · Honduras Jobs