Administration

• Select and manage a team of data modernization and informatics staff
• Lead the team’s strategic planning and implementation process
• Manage data infrastructure to improve data integration, enhance interoperability, assure effective data governance, and support the development of reporting and visualizations
• Ensure modernization efforts achieve improved timeliness and quality of data, better coordination of data activities and systems, reduction of data burden, and integration of emerging and open-source technologies where possible
• Coordinate with experts across the agency to assess the agency data environment and identify improvements required for the development of an effective data warehouse and data integration strategy.

Senior Application Administrator

• Coordinate the full lifecycle of proposal development and submission for research initiatives
• Manage sponsored projects from award setup through closeout
• Provide financial and administrative oversight for a portfolio of sponsored research projects
• Advise PIs on budget management, allowable costs, and financial planning
• Identify and resolve complex financial or administrative issues
• Support timely completion of financial and programmatic reporting requirements
• Develop and utilize reporting tools to analyze financial and project data

Grants Administrator

• Support the daily operations of the practice by assisting with client communication, scheduling, referrals, and general administrative tasks
• Serve as a central point of coordination between clients, therapists, and administrative processes
• Maintain accurate logs and trackers (Call Log, Referral Tracker, etc.)
• Ensure administrative workflows are followed consistently and thoroughly
• Communicate payment-related information clearly and professionally when needed
• Assist with basic billing tasks including charging services and supporting client balances
• Support daily office operations and ensure a smooth and organized environment
• Assist with administrative tasks, documentation, and coordination as assigned
• Assist with social media coordination and content collaboration as directed

Office Administrator

• Support the negotiation, preparation, and administration of contracts including Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs), Subcontract Agreements, Master Service Agreements (MSAs), Task Orders (TOs), Indefinite Delivery/Indefinite Quantity (IDIQ) contracts, and Blanket Purchase Agreements (BPAs).
• Assist with managing various government contract types including Firm Fixed Price (FFP), Time & Materials (T&M), Cost Plus, and hybrid contracts.
• Prepare formal contract correspondence and help ensure compliance with contract terms and conditions, federal and state regulations, and internal policies.
• Review and process contract awards, modifications, contract closeouts, and related documentation.
• Support proposal and capture teams with Requests for Proposals (RFPs), including compliance reviews, proposal documentation, and audit trail maintenance.
• Partner cross-functionally with finance, accounting, pricing, business development, operations, and program teams to support contract administration activities.
• Maintain organized contract files and ensure documentation is completed in accordance with FAR, regulatory, and company requirements.
• Interpret contract provisions and provide guidance to internal stakeholders regarding contractual obligations and requirements.
• Prepare and distribute contracts and related documents for customers, subcontractors, and suppliers.
• Assist with additional contracts and compliance responsibilities as needed.

Contracts Administrator

• Coordinate with telehealth providers to ensure appropriate patients receive telemedicine services.
• Communicate with onsite nursing teams to ensure all clinical needs are coordinated.
• Oversee provider queue in Never Alone.
• Support technical issues that arise for telehealth provider team.
• Monitor EMR to triage routine clinical lab requests, routine imaging results, notifications, etc. that result after hours.
• Maintain timely documentation of encounters with facility nurses in the EMR.
• Record information directly into CRM system.
• Connect patients that need to be seen acutely by an in-house provider the next day with Central Scheduling.
• Answer and triage calls from Never Alone use cases outside of the SNF use case.
• Provide health education.
• Provide an excellent customer experience to foster high customer satisfaction/retention.
• Practice ethically and in accordance with the Scope and Standards of Practice of their profession and Board Certification.
• Follow all state and federal regulations, guidelines, and laws.
• Collaborate with telehealth provider group.
• Participation in monthly staff meetings.
• During downtime there may be some additional project related work related to the development of protocols, initial quality review of previous encounters, or projects to be defined as the role evolves.

RN Telehealth Administrator, On Call, PRN

• Consults, advises, leads and assists practice management in providing leadership and direction by performing financial and productivity reporting, clinical effort and compensation alignment, budget development and monitoring.
• Fulfills service level assistance to assigned MCVP clinical departments to facilitate health system wide alignment.
• Ensures compliance with VCU and VCUHS policies and procedures.
• Works closely and in collaboration with MCVP Clinical Departments, physicians, advanced practice providers, staff, and management to resolve issues.
• Maintains current knowledge of all state and federal laws and regulations and health system policies and procedures.

Business Associate Administrator

• Manage the Single IRB (sIRB) and Central IRB (cIRB) review process
• Guide investigators relying on external IRB in processing the ancillary reviews and paperwork
• Assist IRB administrators and OHRP leadership by providing expert regulatory advice
• Process all IRB reliance agreements
• Independently reviews and approves reliance requests
• Evaluates requests against established criteria
• Drafts agreements using established templates
• Communicates with non-WVU IRB staff, researchers, and other administrative offices to negotiate changes
• Reviews research-related events on reliance-specific studies
• Coordinates agreements with other compliance and regulatory requirements
• Provides regulatory advice and consultation to IRB staff and researchers
• Updates and develops training documents for members of the research community
• Manages post-approval monitoring and education activities

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