Accounts Payable

• * Works with AP Manager, AP Reps, vendors, buyers, contract managers and receivers to facilitate procurement issues or other AP issues that may delay vendor payments
• * Monitors the Match Queue Exception report and work with AP Reps, Buyers, etc. to resolve issues and ensure invoices are released for payment; escalate issues to Accounts Payable Management
• * Regulates the GHX (EDI) process and when errors occur, print the invoice and distribute to the AP Reps for processing
• * Organizes the Returned Checks process to determine reason for returns and the appropriate disposition of checks.
• * Provides verbal and written communication with customers to answer questions, request information and resolve issues.
• * Trains new Accounts Payable Reps; cross-train experienced Reps on a regular basis to reinforce the Accounts Payable Standard Operating Procedure.
• * Acts as Siemens Administrator to create, revise and delete folders for documents to be imaged. Create SAP132 report folders for each day of the month.
• * Controls and handles the Void and Stop Pay process.
• * Monitors and controls the Accounts Payable Auto Pay process.
• * Assist with the processing of invoices during times of excessive volumes or when an AP Rep is out for an extended absence.
• * Monitors and controls credit balance invoices in the Accounts Payable system. Contact vendor and collect funds if there is not enough payment activity. Provides reports to management on a monthly basis. Reports to the Accounts Payable Manager or other assigned Manager/Director. This position may have additional or varied physical demand and/or respiratory fit test requirements. Please consult the Physical Demands Project SharePoint site or contact Risk Management/Employee Health for additional information. Risk exposure is minimal. Must adhere to strict deadlines and work with limited resources. Must meet deadlines set by management. Walking and/ or driving to campus buildings required. Performs job duties in a manner which will ensure a physical environment free of hazards to self and others.

Accounts Payable Analyst

• Promote company core values and foster positive relationships with vendors
• Process vendor invoices accurately and timely
• Manage vendor setup and maintenance (W-9s, ACH details, compliance checks)
• Initiate timely payment of invoices using a variety of payment methods (credit card, check, ACH, wire, call-in)
• Manage Vendor Portals (invoice Retrieval and making payments)
• Reconcile vendor accounts regularly
• Resolve invoice discrepancies and vendor inquiries promptly
• Organize and automate AP processes to drive efficiencies, minimize errors and delinquencies
• Support other finance and accounting personnel as necessary
• Support audits by providing documentation and explanations
• Enforce AP policies and internal controls; identify process improvements
• Takes on additional responsibilities and projects as needed to support the success of the team and organization

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Accounts Payable Analyst

Accounts Payable Specialist