Accounts Payable

• Utilizes analytical skills to perform assigned tasks proactively and independently within deadlines.
• Develops, directs plan, and evaluates accounts payable policies and procedures, and ensures external and internal controls and policies are adhered to.
• Maintains W-9s files, coordinates year-end issuance and ensures compliance with IRS related regulations for Risk Management vendors.
• Trains new hires and supports the cross training of team members on department processes and system enhancements and upgrades.
• Provides leadership, coaching, support & problem-solving assistance, and knowledge transfer to others.
• Reviews and assesses if sales and use tax is properly accounted for on purchasing card transactions and 3rd party supplier invoices.
• Prepares QTR account reconciliation and also reports to the tax team what needs to be filed with the applicable states.
• Assists with external and internal audits by providing requested information to auditors and working with management to resolve issues and draft resolutions.
• Maintains and enhances internal controls and performs self-testing.
• Initiates projects to improve processes/controls, partners with project teams to ensure resolution of project/post-project issues and participates on cross-functional projects as a procurement representative.

Senior Accounts Payable Analyst

• Promote company core values and foster positive relationships with vendors
• Process vendor invoices accurately and timely
• Manage vendor setup and maintenance (W-9s, ACH details, compliance checks)
• Initiate timely payment of invoices using a variety of payment methods (credit card, check, ACH, wire, call-in)
• Manage Vendor Portals (invoice Retrieval and making payments)
• Reconcile vendor accounts regularly
• Resolve invoice discrepancies and vendor inquiries promptly
• Organize and automate AP processes to drive efficiencies, minimize errors and delinquencies
• Support other finance and accounting personnel as necessary
• Support audits by providing documentation and explanations
• Enforce AP policies and internal controls; identify process improvements
• Takes on additional responsibilities and projects as needed to support the success of the team and organization

Accounts Payable Specialist

• Oversee the full accounts payable cycle, including invoice processing, coding, approvals, and payments
• Manage and mentor accounts payable staff, including hiring, training, and performance reviews
• Ensure timely and accurate payment of vendor invoices and employee reimbursements
• Maintain strong internal controls and compliance with company policies, accounting standards, and audit requirements
• Reconcile vendor statements and resolve invoice discrepancies, payment issues, and vendor inquiries
• Maintain vendor records, W-9 documentation, and 1099 reporting compliance
• Support external and internal audits by providing required documentation and explanations
• Manage relationships with vendors and negotiate payment terms when appropriate

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