Accounts Payable

• Build, develop, and lead a high-performing Accounts Payable team.
• Own and manage the full accounts payable lifecycle, including purchase orders, invoices, disbursements, and employee expense reimbursements.
• Ensure timely, accurate processing of high-volume transactions while maintaining strong internal controls.
• Review and approve invoices for proper coding, documentation, and alignment with Delegation of Authority requirements.
• Oversee vendor management processes, including onboarding and maintenance of accurate vendor records.
• Lead payment operations across various payment methods, ensuring security and compliance.
• Partner with internal stakeholders to improve coding accuracy and streamline workflows.
• Act as the primary point of escalation for vendor inquiries and discrepancies.
• System owner for expense reimbursement platform, Emburse.

Accounts Payable Manager

• Process high volumes of vendor invoices with strict adherence to internal controls and approval workflows
• Resolve discrepancies directly with vendors and internal departments
• Code invoices accurately based on predefined coding structures and departmental guidance
• Maintain accurate vendor records, including W-9 collection and vendor onboarding documentation
• Prepare and execute weekly payment runs (ACH, wire, check)
• Monitor AP aging and proactively follow up on outstanding approvals, escalating and resolving delays to ensure timely processing
• Administer the company’s corporate credit card program
• Issue new cards, manage credit limits, and maintain cardholder records
• Review monthly credit card submissions for policy compliance and required documentation
• Follow up with employees regarding missing receipts or policy exceptions
• Reconcile monthly credit card statements to submitted expense documentation
• Coordinate with the credit card provider on disputes, fraud alerts, and account maintenance
• Provide guidance to employees on corporate expense policy and documentation requirements, ensuring consistent application of policies
• Serve as primary point of contact for vendor inquiries
• Resolve billing disputes and payment discrepancies in a timely manner
• Maintain professional vendor relationships to support operational continuity
• Partner with internal stakeholders to address issues, align on priorities, and ensure effective resolution of payment and billing matters
• Ensure compliance with company policies and internal approval requirements
• Support 1099 reporting and annual vendor tax documentation
• Assist with audit requests by providing AP documentation and support
• Maintain organized digital records in accordance with retention policies
• Identify control gaps or risks and recommend process or control improvements
• Maintain and optimize AP workflows within the ERP system
• Identify process improvement opportunities within invoice routing and payment cycles
• Support automation initiatives related to invoice capture and workflow efficiency
• Generate AP reports for management review as requested
• Analyze workflow performance and recommend enhancements to improve efficiency, accuracy, and scalability

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